Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Searching for Text with a Certain Format.

Searching for Text With a Certain Format

Written by Allen Wyatt (last updated January 2, 2021)
This tip applies to Word 97, 2000, 2002, and 2003

Word has a power search capability that you can use to search not only for text, but also for any formatting you have applied. For instance, you can search for specific character formats applied to your text by following these steps:

Press Ctrl+F. Word displays the Find tab of the Find and Replace dialog box.
Click on the More button if it is available. Word displays an expanded version of the Find and Replace dialog box. (See Figure 1.)

Figure 1. The Find tab of the Find and Replace dialog box.

Delete anything in the Find What box. Click on the No Formatting button if it is available.
Click on the Format button and then choose Font. Word displays the Find Font dialog box. (See Figure 2.) Notice that all the character attributes (Superscript, Subscript, and so on) in the Effects area are shaded. This means these attributes do not matter; they are ignored by Word when searching.

Figure 2. The Find Font dialog box.

Select the character attributes you want the matched text to have. Make sure the check box beside the attribute is selected. It should have a check mark in it without any gray.
Click on OK.
Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1817) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Searching for Text with a Certain Format.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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