Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Searching for Text with a Certain Format.

Searching for Text With a Certain Format

by Allen Wyatt
(last updated January 29, 2015)

Word has a power search capability that you can use to search not only for text, but also for any formatting you have applied. For instance, you can search for specific character formats applied to your text by following these steps:

  1. Press Ctrl+F. Word displays the Find tab of the Find and Replace dialog box.
  2. Click on the More button if it is available. Word displays an expanded version of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Find tab of the Find and Replace dialog box.

  4. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  5. Click on the Format button and then choose Font. Word displays the Find Font dialog box. (See Figure 2.) Notice that all the character attributes (Superscript, Subscript, and so on) in the Effects area are shaded. This means these attributes do not matter; they are ignored by Word when searching.
  6. Figure 2. The Find Font dialog box.

  7. Select the character attributes you want the matched text to have. Make sure the check box beside the attribute is selected. It should have a check mark in it without any gray.
  8. Click on OK.
  9. Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1817) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Searching for Text with a Certain Format.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive this ...

Discover More

Creating a Normal Index

Adding an index to a document is an easy task. There are a couple of ways you can do it, as described in this tip.

Discover More

Determining if a Document is Corrupt

Think you might have a corrupt document? There is no easy way to tell if this is the case, but there are some things you can ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Searching for Text Not Using a Certain Style

Word is very flexible in what it allows you to search for. One thing it can't do, however, is allow you to search for text ...

Discover More

Finding Formatted Bulleted Paragraphs

Want to find the bulleted paragraphs within a large document? Word doesn't have a built-in way to search for this formatting. ...

Discover More

Searching for Formatting

When searching for text, Word can pay attention to more than just the characters in the text. It can also pay attention to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share