Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Unique Document Serial Numbers.
by Allen Wyatt
(last updated September 6, 2017)
There may be times you want to include a unique serial number in your documents, and the serial numbers must be specific and non-sequential. For instance, the first serial number could be X2417, the next one X2428, the third X2435, etc.
Assuming you know what serial numbers you need to use, the quickest way to handle this situation is to use the mail-merge features of Word to create your final documents. To do this, follow these general steps:
The primary advantage of this approach is that you can use non-sequential serial numbers. You can also change the contents of your serial number file whenever you need a new batch of documents, and simply print again.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1746) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Unique Document Serial Numbers.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
How Word merges a data source with a document is controlled by merge fields. In those fields you may want to compare dates to ...Discover More
When creating a mail-merge document, you may want to include some special characters, such as check-marked boxes, in the ...Discover More
When you merge data from Excel into a Word document, you may need to do some conditional processing based on the data you are ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.