Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Understanding Default Insert Date Formatting.

Understanding Default Insert Date Formatting

by Allen Wyatt
(last updated September 1, 2014)

To insert the date or time in a document, many people use the Date and Time option on the Insert menu. When you choose this, you are presented with a dialog box that shows many different ways you can insert the date. The first option in the list of sample date formats always reflects how you have set the Short Date Style in your regional settings. If you want to change this date format, you must do so in Windows. The general steps are as follows, although they may differ slightly based on the version of Windows you are using:

  1. Choose Settings from the Start menu.
  2. Choose Control Panel.
  3. Double-click on the Regional Settings applet. Shortly the Regional Settings Properties dialog box appears.
  4. Click on the Date tab.
  5. Change the value shown in the Short Date Style field, as desired.
  6. Click on OK to close the Regional Settings Properties dialog box.

Once you change the regional settings, the change is automatically available in Word. Thus, the next time you choose the Date and Time option from the Insert menu, the different default date will be immediately available.

When you are using the Date and Time option from the Insert menu, remember that if you choose the Update Automatically check box at the bottom of the dialog box, the date is not inserted as text. Instead, it is inserted using the DATE field, with the /@ formatting switch set to match the date format you selected from the dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1699) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Understanding Default Insert Date Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Helpful Pop-up Screen Tips

Screen tips can be helpful to people reading your document on-screen. Using the technique described here, you can add ...

Discover More

Auto Creation of an Acronym List

If you use a lot of acronyms in your documents, you may want a quick way to compile those acronyms and their definitions ...

Discover More

Recovering Macros from Corrupted Workbooks

Workbooks get corrupted from time to time; that's a fact of life in an Excel world. If those corrupted workbooks contain ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Getting Audible Feedback

You can add a bit of sound to your editing tasks by turning on Word's sound capabilities. This tip shows where this ...

Discover More

Disabling the Caps Lock Key

A few tips and tricks for working around the dratted Caps Lock button.

Discover More

Getting Rid of Blue Squiggly Underlines

In an effort to make your writing better, Word uses "squiggly" underlines to mark things it thinks you may need to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.