Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Outline Heading Level.

Changing Outline Heading Level

by Allen Wyatt
(last updated July 2, 2011)

Word contains a powerful outlining system that allows you to quickly make changes to document structure. This is done in Outline view, which is invoked by selecting Outline from the View menu, or by clicking on the Outline view icon at the left side of the horizontal scroll bar.

When you enter outline view when using Word 97 or Word 2000, you see an Outline toolbar at the top of the document window. You use the buttons on this toolbar to change heading levels for your outline. To do this, follow these steps:

  1. Specify the maximum heading level you want displayed by clicking on a number, 1 through 9, on the Outline toolbar.
  2. Place the insertion point on the heading whose level you want to change.
  3. Click on the tool (on the Outline toolbar) that looks like a left-pointing arrow to make the heading a higher level.
  4. Click on the tool that looks like a right-pointing arrow to make the heading a lower level.

If you are using Word 2002 or Word 2003, you'll still see an Outline toolbar at the top of the document window, but the interface for changing the outline heading levels is a bit different:

  1. Specify the maximum heading level you want displayed by using the Outline Level drop-down list on the Outline toolbar.
  2. Place the insertion point on the heading whose level you want to change.
  3. Click on one of the tools, to the left of the Outline Level drop-down list, that look like left-pointing arrows to make the heading a higher level. The tool with two left-pointing arrows will promote the paragraph to the Heading 1 level, while the tool with one left-pointing arrow will promote it by one heading level.
  4. Click on one of the tools, to the right of the Outline Level drop-down list, that look like right-pointing arrows to make the heading a lower level. The tool with two right-pointing arrows will demote the paragraph to body text (it will no longer be a heading), while the tool with one right-pointing arrow will demote it by one heading level.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1666) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Outline Heading Level.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Noting Table Rows Containing a Character

If you want to have Word highlight rows in a table that contain a certain character, you need to resort to using a macro. ...

Discover More

Automatically Selecting Words

When editing a document, Word normally selects entire words as you use the mouse to select text. This tip explains why this ...

Discover More

Counting Displayed Cells

When you filter data, Excel displays only a portion of what is really in a worksheet. If you want to count the number of ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Outline Numbering

Want to add numbers to your outline? Here's the steps.

Discover More

Changing Outline Structure

When working with the outline of a document, you can easily move whole sections of your document. It is as easy as selecting ...

Discover More

Printing an Outline

Outlining is a great way to develop the content of your document. If you need to, you can even print the outline and only the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.