Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing Outline Heading Level.
by Allen Wyatt
(last updated January 11, 2020)
Word contains a powerful outlining system that allows you to quickly make changes to document structure. This is done in Outline view, which is invoked by selecting Outline from the View menu, or by clicking on the Outline view icon at the left side of the horizontal scroll bar.
When you enter outline view when using Word 97 or Word 2000, you see an Outline toolbar at the top of the document window. You use the buttons on this toolbar to change heading levels for your outline. To do this, follow these steps:
If you are using Word 2002 or Word 2003, you'll still see an Outline toolbar at the top of the document window, but the interface for changing the outline heading levels is a bit different:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1666) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing Outline Heading Level.
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Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.