Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Compound Page Numbering.
by Allen Wyatt
(last updated March 3, 2016)
Jonathan wondered if there was a way to use two page-numbering schemes within the same document. He has a document that is made up of several sections, and he wants a running header similar to the following:
Page: 27 Effects of Product A and Product B (Page 1 of 5)
The page number at the left is the absolute page number for the document, and the page numbers at the right represent the relative page number and total number of pages in the current section. It would seem that such numbering would be possible, particularly since the same sort of numbers routinely appear on Word's status bar.
Not so, however. The page numbering used in Word is a section attribute. This means that you can control the page numbering on a section-by-section basis, but you cannot have two distinct numbering schemes in the document. At least, Word does not provide distinct fields that you can use for such a purpose. These are the only page number fields provided by Word:
Using these two available fields, it is impossible to do what Jonathan wants, since he needs a third field—one that represents the absolute page number for the current section.
There are, fortunately, two workarounds you can use to accomplish the desired result. The first workaround involves the use of the SEQ field, and the second involves the use of PAGEREF fields. The workarounds are quite involved, and the details are best deferred to the Microsoft Knowledge Base. If you are using Word 97 you can use the following article 155199:
If you are using Word 2000, you should instead refer to article 212313:
If you are using Word 2002 or Word 2003, you should refer to article 291283:
It would seem that Microsoft could avoid such lengthy workarounds if they would simply add a field that returns an absolute page number for the current section. Oh, well.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1597) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Compound Page Numbering.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
It is not uncommon for newcomers to Word to overwrite their existing document text as they are editing. There is a reason ...Discover More
When creating tracking documents in Word, you may need to come up with a series of dates in the document. You can type ...Discover More
You may want to determine if a document contains a certain set of words or phrases. There are a couple of ways you can ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.