Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Toggling Font Assignments in a Macro.

Toggling Font Assignments in a Macro

by Allen Wyatt
(last updated January 30, 2013)

Jacie wrote that she had created a macro that set text to Time New Roman. She wanted to change the macro to be a toggle between Times New Roman and Arial Narrow Bold, and wondered how to do it.

The easiest way to do it in a macro is simply to check the font used in your selected text, and then take steps based on what you find. For instance, the following macro will only take action if the selected text is either Times New Roman or Arial Narrow:

Sub ChangeSelectedFont()
    Select Case Selection.Font.Name
        Case "Times New Roman"
            Selection.Font.Name = "Arial Narrow"
            Selection.Font.Bold = True
        Case "Arial Narrow"
            Selection.Font.Name = "Times New Roman"
            Selection.Font.Bold = False
    End Select
End Sub

There is a different, non-macro way that may make some sense, however. Why not use styles? You can define styles to encompass any formatting attributes desired. For instance, you could define one style that used Times New Roman, and another that used Arial Narrow Bold. You could apply the styles at will, from the toolbar, and you could even search and replace using the styles.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1300) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Toggling Font Assignments in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting a File Name

Does your macro need to allow the user to specify a particular file name that should be used by the macro? Here's a quick ...

Discover More

Deleting Cells

You can modify the structure of a table by deleting cells. This tip shows just how easy it is to delete one (or more) cells ...

Discover More

Centering Information in Table Cells

One of the most common ways to format information in a table is to apply some sort of alignment to the contents of table ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Creating a Command List

Want a list of all the commands available in Word? You can get one easily by following these steps.

Discover More

Controlling the Bold Text Attribute

When processing a document in a macro, you may need to make some of your text bold. It's easy to do using the Bold attribute, ...

Discover More

Selecting to the Next Punctuation Mark

Writing macros often involves selecting different parts of your document so that some sort of processing can be performed. If ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.