Changing Toolbar Buttons with VBA

by Allen Wyatt
(last updated October 5, 2016)

There are certain toolbar buttons that when you press them, they change to have a different appearance. For instance, if you press on the Bold tool, the tool takes on a different look, as if it is depressed. This is done by Word by using two different button graphics. The first is the "unselected" appearance, and the other is displayed when the button has been clicked.

You can use a similar trick with your custom toolbar buttons. As an example of how this could work, let's say that you have a toolbar that you use a lot. You have named this toolbar "sampler." You want this toolbar to be displayed when you click a button on a different toolbar. First, you need to create the new toolbar that will contain the single button that toggles the "sampler" toolbar. In this example, the new toolbar will be named "switcher." The following VBA macro can be assigned to a button on the "switcher" toolbar:

Sub SwitchTools()
    ' First check if the toolbar is shown or hidden
    If CommandBars("sampler").Visible Then
        ' Hide the toolbar and change the button image to "normal"
        CommandBars("sampler").Visible = False
        CommandBars("switcher").Controls(1).State. = msoButtonUp
    Else
        ' Show the button and change the button image to "selected"
        CommandBars("sampler").Visible = True
        CommandBars("switcher").Controls(1).State = msoButtonDown
    End If
End Sub

This macro toggles the state of the button (using msoButtonUp and msoButtonDown) to make it have the desired appearance.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1122) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Viewing More of the Left Margin Area

When working in Draft or Normal view, you may want to view the area just to the left of the document's left margin. Here's a ...

Discover More

Controlling Automatic Capitalization

When you start typing, do you ever notice those times that Word starts capitalizing words at the start of what it thinks are ...

Discover More

Rotating Fractions in a Text Box

Rotating graphics in Word is not always straight-forward, but it can be done. This tip examines a special need to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Changing the Default Drive

Macros can be used to read and write all sorts of files. If those files are on a different drive than the current one, you'll ...

Discover More

Converting Inches to Points

Typographical measurements are often expressed in points. There are several formatting settings that, when accessed through a ...

Discover More

Trimming Spaces from Strings

When processing text with a macro, you often need to remove extraneous spaces from the text. VBA provides three handy ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.