Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Cross-Reference to the Last Style on a Page.

Inserting a Cross-Reference to the Last Style on a Page

by Allen Wyatt
(last updated December 27, 2014)

Word includes a cross-reference feature that allows you to indicate the contents of a paragraph formatted with a specific style. This is done with fields, and is used primarily in headers or footers. As an example, suppose you wanted your header (or footer) to refer to the last heading on a page, as is frequently done in reference material. You can use the following steps to set up this type of cross-reference.

  1. Position the insertion point where you want the cross-reference to appear (such as in a header or footer).
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type STYLEREF followed by the name of the formatting style used to format the paragraph you want to cross-reference. The name of the formatting style must be enclosed in quotes. Follow this with the \l switch. Thus, if you wanted to cross-reference the heading 4 style, you would use this within the field brackets: styleref "heading 4" \l.
  4. Press F9 to update the field information. Word replaces the field with the text of the last paragraph on the page formatted with the specified style.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1067) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Cross-Reference to the Last Style on a Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Not Enough Resources to Delete Rows and Columns

Few things are as frustrating as trying to delete rows or columns and having Excel tell you that you can't perform the ...

Discover More

Merge and Center Not Available

What are you to do if you are trying to format a worksheet, only to find out that one of the tools you need is not available? ...

Discover More

Hiding Smart Tags

If you don't want to see Smart Tags displayed in your document, you can instruct Word to hide them. Here's how to make the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Odd & Even Headers and Footers

Adding a running header or footer to a document can be a nice touch. If you want, you can even tell Word to use a different ...

Discover More

Suppressing Headers or Footers

Don't want a header or footer to appear on just a portion of your document? It's easy to do when you understand that headers ...

Discover More

Positioning Headers and Footers

Headers and footers can add a finishing touch to your printed documents. Here's how you can position those headers and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.