Developing Style Families

by Allen Wyatt
(last updated December 26, 2015)

When creating formatting styles in Word, you can base one style on another style. This concept has a great application: you can develop style families. To implement this, you should develop a few base styles. For instance, you may have a base style for regular text, one for numbered lists, and one for headings. (In fact, you can use Word's predefined styles for these base styles—except for the Normal style.) Once the base styles are defined, you can base other styles on the base styles. That way, if you need to make a change that affects an entire style family, you can change the base style and all the styles based upon it will change as well.

When you name your styles (both the base styles and all the other styles based upon them) you may want to name the styles so the families are grouped together. One way of doing this is to start each style belonging to the same family with the same character or two. For example, each style in your regular text family could start with the characters RT, each of them in your headings family could start with HD, and so on. In this way, all of the related styles will be displayed together in any style list. You may need to rename the styles you have defined in order to implement this tip.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1033) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting Default Character Formatting

If you need to remove any explicit character formatting from some text, you'll want to commit the shortcut in this tip to ...

Discover More

Controlling Names of Backup Files

Want to control the name and location of your document backup? Here are some ideas that may help.

Discover More

Understanding the Advance Field

You can use the Advance field to change where text is positioned in your document. This tip shows how to use it and the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Putting Style Names Next to Paragraphs on a Printout

If you use styles to format your document, you might want a way to print the document and show, to the left of each ...

Discover More

Printing a Style Sheet

Styles are a fantastic way to format your documents easily and consistently. At some point you may want to print out a ...

Discover More

Shortcuts for Basic Style Formatting

Want to get your text away from the explicit formatting you applied, back to the underlying formatting? Here are a couple ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.