by Allen Wyatt
(last updated December 26, 2015)
When creating formatting styles in Word, you can base one style on another style. This concept has a great application: you can develop style families. To implement this, you should develop a few base styles. For instance, you may have a base style for regular text, one for numbered lists, and one for headings. (In fact, you can use Word's predefined styles for these base styles—except for the Normal style.) Once the base styles are defined, you can base other styles on the base styles. That way, if you need to make a change that affects an entire style family, you can change the base style and all the styles based upon it will change as well.
When you name your styles (both the base styles and all the other styles based upon them) you may want to name the styles so the families are grouped together. One way of doing this is to start each style belonging to the same family with the same character or two. For example, each style in your regular text family could start with the characters RT, each of them in your headings family could start with HD, and so on. In this way, all of the related styles will be displayed together in any style list. You may need to rename the styles you have defined in order to implement this tip.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1033) applies to Microsoft Word 97, 2000, 2002, and 2003.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
If you use styles to format your document, you might want a way to print the document and show, to the left of each ...Discover More
Styles are a fantastic way to format your documents easily and consistently. At some point you may want to print out a ...Discover More
Want to get your text away from the explicit formatting you applied, back to the underlying formatting? Here are a couple ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.