Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Cross-Reference to the First Style on a Page.

Inserting a Cross-Reference to the First Style on a Page

by Allen Wyatt
(last updated July 25, 2020)

Word includes a cross-reference feature that allows you to indicate the contents of a paragraph formatted with a specific style. This is done with fields, and is used primarily in headers or footers. For instance, let's suppose your document uses headers or footers that refer to headings appearing on the page. This is frequently done in reference material, and is a great help to the reader. You can use the following steps to set up this type of cross-reference.

  1. Set up your header or footer as you want it to appear.
  2. Position the insertion point within the header or footer where you want the paragraph text to appear.
  3. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  4. Type STYLEREF followed by the name of the formatting style used to format the paragraph you want to cross-reference. The formatting style must be enclosed in quotes.
  5. Press F9 to update the field information. Word replaces the field with the text of the last paragraph you formatted with the specified style.

If you set up your header or footer this way, then every time the contents of the referenced paragraph style changes, the contents of the header or footer will change. For instance, let's say that you are using the Heading 2 style in the field. Every time a new paragraph formatted with the Heading 2 style is encountered in your document, the contents of that paragraph are inserted in place of the field in the header or footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1002) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Cross-Reference to the First Style on a Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that ...

Discover More

Formatting Canadian Postal Codes

Postal codes in Canada consist of six characters, separated into two groups. This tip explains the format and then shows ...

Discover More

Spacing Table Rows Vertically

Want to get just the right amount of spacing above and below text in a table cell? A very easy way to do this is to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Using Last-page Headers and Footers

Headers and footers add a nice touch to your documents, particularly if they are printed. You may want Word to use a ...

Discover More

Paragraph Numbers in Headers or Footers

If your documents routinely use numbered paragraphs, you may want to place the number of the page's first paragraph in ...

Discover More

Preventing the Left Margin of a Footer from Moving

When you print a document, does the position of the page footer seem to move left and right? This could have to do with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.