Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Calculating Expressions.

Calculating Expressions

by Allen Wyatt
(last updated November 10, 2015)

Word isn't a spreadsheet (obviously), but you can add a toolbar button that allows you to quickly calculate values based on numbers in a selection. For instance, you could highlight text such as 12*15+3 and quickly calculate that the answer is 183.

To add this button to a toolbar in your system, follow these steps:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Commands tab is selected.
  3. In the list of Categories, choose Tools. (See Figure 1.)
  4. Figure 1. The Customize dialog box.

  5. In the list of Commands, select Tools Calculate.
  6. Drag the Tools Calculate command from the dialog box, dropping it in any toolbar you desire.
  7. Click on Close to dismiss the Customize dialog box.

To use the tool, simply highlight the expression you want to calculate, and then click on the tool. Word shows the calculated value in the status bar, and places the value in the Clipboard. You can now paste the value anywhere you desire.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (666) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Calculating Expressions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Categories for Your Table of Authorities

A table of authorities is normally divided into separate sections based on categories you define. Here's how to create ...

Discover More

Updating Calculated Fields in a Form

When creating a Word form, you use special form fields to collect information from users. You can even perform ...

Discover More

Counting Employees in Classes

Excel is very good at counting things, even when those things need to meet specific criteria. This tip shows how you can ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Creating Compound Characters

Word provides access to a wide variety of characters either from the keyboard or from the Symbol dialog box. Up and above ...

Discover More

Capitalizing the Word "I"

The first-person, singular pronoun "I" should always be capitalized, unless you are exercising poetic license. Word may ...

Discover More

Changing AutoComplete Words

AutoComplete allows you to easily complete words you are typing in your document. If AutoComplete is presenting you with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.