Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying and Moving Footnotes and Endnotes.

Copying and Moving Footnotes and Endnotes

Written by Allen Wyatt (last updated July 22, 2017)
This tip applies to Word 97, 2000, 2002, and 2003


2

Word implements a full-featured footnote and endnote system that allows you total control over where and how notes are printed. If you have previously inserted footnotes or endnotes into your document, and you want to duplicate a note or move one, you can use techniques you already know for editing regular text. To copy or move a footnote or endnote, follow these steps:

  1. Select the footnote or endnote reference mark in your document. (This is within the document itself, not within the actual footnote or endnote.)
  2. If you are copying the note, press Ctrl+C. The footnote or endnote reference mark and the associated note are copied to the Clipboard.
  3. If you are moving the note, press Ctrl+X. The reference mark and the associated footnote or endnote are deleted and moved to the Clipboard. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.
  4. Position the insertion point at the location where you want to copy the footnote or endnote.
  5. Press Ctrl+V. The footnote or endnote reference mark is inserted in your document, and the associated note is added to the appropriate notes section. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (503) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying and Moving Footnotes and Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using GEOMEAN with a Large List

When performing a statistical analysis on a large dataset, you may want to use GEOMEAN to figure out the geometric mean ...

Discover More

Formatting Axis Patterns

Create a chart in Excel and you can then modify it almost any way you desire. One modification is to adjust the color or ...

Discover More

Permanently Turning On Set Precision As Displayed

Some people prefer to have what is displayed on the screen in Excel be the precision at which the program works. If you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Brackets around Footnote References

When you insert footnotes in a document, Word allows you to modify the formatting applied to the footnote references. ...

Discover More

Center-column Footnotes

Ever want to change the formatting of your footnotes? This tip explains what you can and can't do in Word.

Discover More

Automatically Adding Tabs in Footnotes

When you add a footnote to a document, Word's normal formatting adds a space after the footnote number and before the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 4?

2021-08-26 15:36:39

Herbert Tushabe

This has really made my day, thank you very much! I had a very long table that I had created with endnotes, without thinking that I would have to re-arrange it by splitting it into 7 sections. In the end, the very first reference was endnote number 5, followed by 13 and 7! The whole thing did obviously not make sense. After a lot of searching for a solution, I had almost given up and thinking of recreating it - my .....my.... This ctrl+A and f9 business really does not do it, yet that is what many are referring too. I was even thinking of editing and resorting the hidden bookmarks, I was just wondering how. So, the simple issue of cutting the notes and repositioning them and renumbering just simply did it. Amazing.

Again, thank you very much.


2021-03-05 16:10:18

Steve Brudney

I read your page called, "Copying and Moving Footnotes and Endnotes." My endnotes went to the last page of my book. I want to place them elsewhere: between the end of the text and the Appendices. Whether I copy and paste or cut and paste, I lose the sequential numbering. They all have a 1 in front of them and the number is inactive (I can't double-click it and go anywhere).


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.