Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying and Moving Footnotes and Endnotes.
Written by Allen Wyatt (last updated July 22, 2017)
This tip applies to Word 97, 2000, 2002, and 2003
Word implements a full-featured footnote and endnote system that allows you total control over where and how notes are printed. If you have previously inserted footnotes or endnotes into your document, and you want to duplicate a note or move one, you can use techniques you already know for editing regular text. To copy or move a footnote or endnote, follow these steps:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (503) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying and Moving Footnotes and Endnotes.
Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!
Want to turn some (but not all) of your endnotes into footnotes. Rather than do it manually, you can apply the shortcut ...
Discover MoreEndnotes are often used in technical and scholarly documents. You can control exactly where the endnotes appear in your ...
Discover MoreWhen laying out how your printed pages will look, you might want to place your footnotes into more than one column. This ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-08-26 15:36:39
This has really made my day, thank you very much! I had a very long table that I had created with endnotes, without thinking that I would have to re-arrange it by splitting it into 7 sections. In the end, the very first reference was endnote number 5, followed by 13 and 7! The whole thing did obviously not make sense. After a lot of searching for a solution, I had almost given up and thinking of recreating it - my .....my.... This ctrl+A and f9 business really does not do it, yet that is what many are referring too. I was even thinking of editing and resorting the hidden bookmarks, I was just wondering how. So, the simple issue of cutting the notes and repositioning them and renumbering just simply did it. Amazing.
Again, thank you very much.
2021-03-05 16:10:18
Steve Brudney
I read your page called, "Copying and Moving Footnotes and Endnotes." My endnotes went to the last page of my book. I want to place them elsewhere: between the end of the text and the Appendices. Whether I copy and paste or cut and paste, I lose the sequential numbering. They all have a 1 in front of them and the number is inactive (I can't double-click it and go anywhere).
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
Comments