Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting Rid of Fields Inserted by Third-Party Programs.

Getting Rid of Fields Inserted by Third-Party Programs

by Allen Wyatt
(last updated May 21, 2011)

Carole works at a company where the authors sometimes use automatic bibliographical programs (such as one called 'Endnote') to format and link their reference list to their textual citations. The software inserts fields in the Word document that are linked to the reference list. The problem is that the document is then difficult to edit or correct, and Carole is looking for a way to change the fields to text. She's tried selecting a field and pressing Ctrl+Shift+F9, but this does not seem to work on the fields inserted by the bibliographical program.

It's hard to tell, exactly, what the bibliographical program is really inserting in the document. The best bet might be to contact the program's publisher and ask their technical support team how to do the conversion. (Surely they've had this question before about their program?)

One thing you can try is to follow these steps:

  1. Highlight the field. (Make sure the entire field is selected, and not just part of the field.)
  2. Press Ctrl+C to copy the field to the Clipboard.
  3. With the field still selected, choose Paste Special from the Edit menu. Word displays the Paste Special dialog box.
  4. Make sure the Text Only radio button is selected.
  5. Click OK.

With normal fields, the above actions replace the field with the text displayed by the field. If it does not work with your particular situation, it may mean that you are not really working with fields; the third-party program is inserting something other than a field into your document. Your only recourse at that point is to rely on whatever information you may find from the technical support folks at the program's publisher.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (370) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting Rid of Fields Inserted by Third-Party Programs.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Opening an HTML Page in a Macro

Excel allows you to open HTML pages within the program, which is great for some purposes. What if you want to open a browser ...

Discover More

Deleting an AutoText Building Block

At some point you may want to delete an AutoText entry you previously created. Here's the steps to follow.

Discover More

How to Stop a Table Row from Splitting Over Two Pages

Do you want your table rows to be split between pages? Word allows you to format the table so that rows stay together and ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Inserting the Document Revision Number

Need to know how many times your document has been saved? Word keeps track of this information, and makes it easily ...

Discover More

Converting Field Results to Text

Fields are meant to be dynamic, providing a result based on conditions at the time they are updated. You may want to convert ...

Discover More

Updating Calculated Fields in a Form

When creating a Word form, you use special form fields to collect information from users. You can even perform calculations ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share