Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Collecting Highlighted Text Selections.

Collecting Highlighted Text Selections

by Allen Wyatt
(last updated June 18, 2016)

Cindy has a lot of documents in which she's used the highlighter to mark different text selections. She's looking for a way to pull all those highlighted selections from the document and place them in their own document.

One way to do it is the old-fashioned manual method. You can display the first highlighted selection and select it with the mouse. Then display each subsequent highlighted selection and hold down the Ctrl key as you select the text with the mouse. You'll end up with a group of non-contiguous selections, and you can press Ctrl+C to copy them all to the Clipboard. Open a new document and press Ctrl+V, and the selections are in the new document.

There's an easier way, however. Follow these steps:

  1. Press Ctrl+F. Word displays the Find tab of the Find and Replace dialog box.
  2. Make sure there is nothing in the Find What box.
  3. If it is available, click the More button. Word expands the dialog box to include additional controls. (See Figure 1.)
  4. Figure 1. The Find tab of the Find and Replace dialog box.

  5. Click Format and choose Highlight. The word "Highlight" appears just beneath the Find What box.
  6. Select the Highlight All Items Found In check box. The Find Next button changes to Find All.
  7. Click Find All. All of the highlighted text in the document is selected.
  8. Press Ctrl+C. All of the selections are copied to the Clipboard.
  9. Open a new, blank document.
  10. Press Ctrl+V.

All of the highlighted text selections are now in the new document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (354) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Collecting Highlighted Text Selections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Manual Calculation

When you make changes in a worksheet, Excel automatically recalculates everything that may be affected by that change. If ...

Discover More

Endnotes in a Separate Document

When you add endnotes to a document they are normally positioned (as one would expect) at the end of the document. You may ...

Discover More

Defining a Word

Need to know what a particular word means? Google Docs includes a built-in dictionary that can make it super easy to find out ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Talking to Yourself

Need to keep notes about a document, but you don't want others to see those notes either on-screen or on-paper? Here's an ...

Discover More

Adding an Optional Break

The no-width optional break is primarily used for Asian languages in Word. It can have value for English-speakers, as ...

Discover More

Inserting Today's Date

When writing letters, reports, or other date-dependent documents, you need to regularly insert the current date in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.