Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Aligning Positive and Negative Whole Numbers in a Column.
Peggy described a situation where she has a series of whole numbers in a table column. The negative numbers have parentheses around them, such as (2,345). Peggy is looking for a way to align the positive and negative whole numbers in a way that allows for an "implied" right parenthesis to the right of positive numbers.
One solution, if you don't have many negative numbers, is to add a right parenthesis to the positive numbers and then simply format it as white text. It will take space in the document, but be invisible on the printout.
If you have many such numbers, however, then you should consider adding decimal tabs to the column. Follow these steps:
That's it; the numbers should align properly in the column. Notice that a decimal tab is used, even though there are no decimal points in the column. (Whole numbers have no decimal points.) Word still aligns the numbers correctly, assuming the existence of a decimal point. It even recognizes parentheses around a number as a negative sign, and aligns the numbers accordingly.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (234) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Aligning Positive and Negative Whole Numbers in a Column.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
When working with tables (particularly those created by others), you can spend a large amount of time getting the ...
Discover MoreHow to make the border on the last row on a page look right.
Discover MoreNeed to make sure part of a table is on one page and part on another? The way to do so is not to use manual page breaks, ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2017-05-25 00:37:54
Damien
I have an MS Word table with cells containing whole numbers or nothing.
The numbers can be one, two or three digits.
The first and last digit of the two digit numbers align with the first and
last digit of the three digit numbers with a blank between the first and last
of the two digit numbers. The usual way to present a column of numbers
is right alignment without spaces between digits.
I have tried many variations of table properties and formatting with no result????
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments