Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Page Numbers.

Adding Page Numbers

by Allen Wyatt
(last updated August 2, 2014)

3

If you are creating documents that are more than a page or two in length, you will probably want to include page numbers so you can keep your document, when printed, in order. Word supports automatic numbering of pages in your document and you can control the type of page number, the starting number, and the placement of the page number. In addition, you can include page numbers in the headers and footers on your pages. To add page numbers, follow these steps:

  1. Since page numbers are an attribute of sections, position the insertion point in the section of your document that you want to include page numbers.
  2. Choose the Page Numbers command from the Insert menu. You will see the Page Numbers dialog box. (See Figure 1.)
  3. Figure 1. The Page Numbers dialog box.

  4. Using the Position drop-down list, specify where you want the page numbers to appear. For instance, you can choose Bottom of Page (Footer) to cause the page number to appear at the bottom each page.
  5. Using the Alignment drop-down list, specify how you want the page numbers to appear in relation to your page (left, right, center, inside or outside).
  6. Click on OK.

Inserting page numbers in this way adds a frame to your header or footer, and the page number is contained within the frame.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (175) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Problems Using the Footnote Pane

When working with footnotes in Draft view, you rely on the use of the footnote pane. However, the pane doesn't work exactly ...

Discover More

Locking Callouts to a Graph Location

If you add callouts using the drawing tools in Excel, you may have noticed that they don't always stay where you expect them ...

Discover More

Understanding Master and Subdocuments

Most people use Word to create regular documents that you edit, view, and print. The program also allows you to create a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Page Numbers are Zeros

If you have a document where the page numbers are always zero, you may be rightly wondering what is happening. This tip ...

Discover More

Changing the Starting Page Number

Word normally numbers pages in a document starting at one and extending as far as the number of pages you have. If you want, ...

Discover More

Adding Page Numbers in Headers or Footers

While Word has a default format for page numbers, you can design and specify how you want them to appear in your document. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

2015-08-12 15:46:05

Kristin

I'm trying to add a page, but have a text box at the bottom of my document. I can't make the cursor stay at the bottom and the extra page keeps getting added to the top of the document. How do you add a page when there's a text box preventing the cursor from being at the end of the doc?


2015-04-06 22:09:35

Karnail Gyani

I tried to Insert> Page numbers>bottom> print 1 on next frame and > OK, but nothing happens.
Kindly explain to a lay man
Start to end instructions.


2014-08-02 09:16:10

Jack Upton

Word 2003 defaults page numbering to the right side. Is there a way to set it to default to center??

Thanks.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share