Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Unwanted Styles.

Unwanted Styles

by Allen Wyatt
(last updated April 9, 2016)

Rhana asked for a way to remove unwanted styles from the Style drop-down list on the Formatting toolbar. There is no easy way to do this; in fact, some styles are included on the list by default. For instance, Normal and three Heading styles are always visible. If you have additional styles showing up which you know you don't use and should not be there, then the only successful way to remove the styles from the drop-down list is to effectively recreate the document. This is not quite as drastic as it sounds however; you can follow these general steps:

  1. Save your document in RTF format, but append the .TXT extension. Then close the file.
  2. Open the newly saved document file in a text editor (such as Notepad) so that you can see the RTF code. Here is a sample of the RTF code for a footer (note the definition of the style is contained between curly brackets):
  3. {\s242\tqc\tx4320\tqr\tx8640 \fs20\lang1033 \sbasedon0\snext242 footer;}
    
  4. Use the text editor's Find command to search for the unwanted style's name. Thus, if you wanted to get rid of Heading 5, you would search for "Heading 5".
  5. Delete all information between the brackets, as well as the brackets themselves, for the unwanted style.
  6. Save and close the file.
  7. Open the file in Word. Allow Word to convert the RTF file into a Word document file.
  8. Look in the Style drop-down list to verify that the unwanted styles are missing.
  9. Save the file as a Word document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (100) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Unwanted Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Safely Relocking Forms

In order to use a form in Word, it must be protected. This means that you cannot make any changes to the form, even if you ...

Discover More

Make AutoCorrect Pay Attention to Character Case

If you rely on AutoCorrect (as most Word users do), you may have noticed that it doesn't always give the desired results with ...

Discover More

Understanding the While...Wend Structure

One of the basic programming structures used in VBA is the While ... Wend structure. This structure helps to make the ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Intelligently Starting a New Paragraph

When using styles in a document, you can increase your productivity by letting Word know what paragraph style you expect to ...

Discover More

Putting Style Names Next to Paragraphs on a Printout

If you use styles to format your document, you might want a way to print the document and show, to the left of each ...

Discover More

Can't Select Style Instances

Using the Styles and Formatting task pane, Word allows you to select all instances of a given style in your document. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share