Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Searching for Paragraph Marks and Line Breaks.

Searching for Paragraph Marks and Line Breaks

by Allen Wyatt
(last updated December 7, 2016)

2

Word allows you to search not just for text, but also for special characters that normally do not print. Two of the most common characters you will find yourself searching for are paragraph marks and line breaks (sometimes called newline characters). To search for these characters, follow these steps:

  1. Choose Find from the Edit menu. Word displays the Find tab of the Find and Replace dialog box. (See Figure 1.)
  2. Figure 1. The Find tab of the Find and Replace dialog box.

  3. In the Find What box, enter the text for which you want to search. To search for a paragraph mark, enter ^p; to search for a line break, enter ^l. It is important to use a lowercase p or l.
  4. Set other searching parameters, as desired.
  5. Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Searching for Paragraph Marks and Line Breaks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Differences between Deleting, Clearing, and Cutting

When getting rid of text from your document, Word allows you to delete, clear, or cut. Here are the differences between these ...

Discover More

Changing the Comment Color

Normally Excel displays comments in a color reminiscent of sticky notes you keep around your office. If you want them to use ...

Discover More

Creating Scenarios

Excel allows you to create different scenarios for the data in your worksheet. These can be saved and managed using the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Searching for White Space

White space permeates our documents, and sometimes you'll need to search for that white space. Word makes it easy to select ...

Discover More

Special Characters in Pattern Matching

The most powerful search engine in Word use pattern matching, but the way you specify special characters in a ...

Discover More

Special Differences when Searching

Word includes two different search engines. Which search engine you choose to use will dictate what Word shows as available ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

2016-11-27 15:12:03

john

make sure you haven't previously pressed ctrl-J on the find and replace dialogue box. The word 'justified' should not appear in the dialogue box when performing this command


2016-10-01 07:02:55

GeordieLad

This works for me only with ^p. Why not ^l?

It's a useful tip which goes part way to solving a problem I posted some time ago but remains unanswered:

I need an easy way to change the line spacing to the next paragraph and need to know what to put in the Replace with field; ie, a code for a font size.

I presume that entering ^p followed by other characters would achieve my goal - but what other characters? Can anyone help?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.