Loading
Word.Tips.Net WordTips (Menu Interface)

Field in Footer Won't Update

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Field in Footer Won't Update.

Christina has a version number that is on the title page of her document, and she updates it manually. She uses a field in the footer of the document to reference this version number. When she updates the version number on the title page, it doesn't update on the footer, even if she presses Ctrl+A and then presses F9. Christina wonders why the field isn't updating.

The reason that this doesn't work is because Word utilizes the concept of "layers" or "stories" in putting a document together. Your main document text is on one layer and other elements are on different layers, such as the graphics layer or the header/footer layer. When you are in the main document an you press Ctrl+A, you are selecting all the text in the main document layer, and the subsequent action (pressing F9) affects only what you've selected. If you want to affect the fields in the header or footer, you need to place the insertion point within the header or footer and then use Ctrl+A.

There are easier ways, however. One easy way is to use a macro to update all fields, regardless of where they are located. How you do this has been covered in other issues of WordTips, but here is a rather simple macro that will do the updating:

Sub UpdateAllFields1()
    Dim doc As Document
    Dim sRange As Range
    Dim sField As Field

    Set doc = ActiveDocument
    For Each sRange In doc.StoryRanges
        For Each sField In sRange.Fields
a           sField.Update
a       Next sField
a   Next sRange
End Sub

The macro steps through all of the defined story ranges (layers) in the document and then steps through each field in each of those ranges. The result is that all the fields end up getting updated.

Another simple, effective way to do it is shown here:

Sub UpdateAllFields2()
    ActiveDocument.PrintPreview
    ActiveDocument.ClosePrintPreview
End Sub

Note that this macro only displays Print Preview for the current document and then closes Print Preview. This results in the fields in the document being updated—regardless of location—because Word automatically updates fields whenever you print or use Print Preview.

Another approach is to change how you are using your fields. If the field is not updating, then you are probably using a REF field in the footer to reference the bookmarked version number on the title page. Instead, delete the bookmark and apply a unique style to the version number. (The style should be used only for the version number.) You can then use a STYLEREF field in the footer, and your version number is duplicated there. The benefit of this approach is that STYLEREF fields are, for some strange reason, updated dynamically whenever the source information (your version number) changes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12246) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Field in Footer Won't Update.

Related Tips:

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

klbblk    22 Feb 2015, 22:56
The current page number in footer cannot being automatically increased while selecting multiple pages contents via mouse in word 2010 !

How to resolve this problem?

Thanks!
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.