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Deleting Multiple AutoText Entries

Jussara needs a way to delete a number of different AutoText entries. She wonders if there is a way to easily delete multiple entries all at once.

This can be done rather easily using the Organizer. Follow these steps:

  1. Choose Templates and Add-Ins from the Tools menu. Word displays the Templates and Add-ins dialog box.
  2. Click the Organizer button. Word displays the Organizer tool.
  3. Make sure the AutoText tab is displayed. (See Figure 1.) Note that the right side of the Organizer should contain information for the Normal.dot file. If it does, skip to step 7. If it does not, or if your AutoText entries are in a different template than Normal.dot, continue with the next step.
  4. Figure 1. The AutoText tab of the Organizer.

  5. Click the Close File button under the right side of the Organizer. This closes the information for the template.
  6. Click Open File. Word displays a standard Open dialog box.
  7. Use the controls in the dialog box to navigate to and open the template that contains your AutoText entries.
  8. In the list of AutoText entries on the right side of the Organizer, click the first entry you want to delete.
  9. Hold down the Ctrl key as you click on other AutoText entries you want deleted.
  10. When you have selected all the entries you want to delete, click the Delete button.
  11. You may be asked if you are sure you want to delete the entries; answer Yes.
  12. Close the Organizer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11273) applies to Microsoft Word 97, 2000, 2002, and 2003.

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