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Changing the Way Footnotes Are Numbered

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Way Footnotes Are Numbered.

In Word, footnotes can be automatically numbered from 1 through the number of footnotes in the document. Thus, if your document contains 14 footnotes, they will be numbered 1 through 14. You can change the way footnotes are numbered, however. Word allows you to specify both a starting footnote number and whether the numbering starts over with each new section in your document.

Word allows you to change how it handles footnote numbering. The method you use to make the change depends on the version of Word you are using. If you are using Word 97 or Word 2000, follow these steps:

  1. Select Footnote from the Insert menu. Word displays the Footnote and Endnote dialog box.
  2. Make sure the Footnote radio button is selected in the Insert area of the dialog box.
  3. Click on Options. Word displays the Note Options dialog box.
  4. Change the Start At value to reflect where you want Word to start numbering.
  5. Change the Numbering area to reflect how you want Word to count your footnotes.
  6. Click on OK to close the Note Options dialog box.
  7. Click on Close; otherwise click on OK to insert a footnote mark at the current location.

If you are using Word 2002 or Word 2003, follow these steps:

  1. Select Reference from the Insert menu, then choose Footnote. Word displays the Footnote and Endnote dialog box. (See Figure 1.)
  2. Figure 1. The Footnote and Endnote dialog box.

  3. Make sure the Footnotes radio button is selected.
  4. Change the Start At value to reflect where you want Word to start numbering.
  5. Change the Numbering area to reflect how you want Word to count your footnotes.
  6. Click on Close; otherwise click on OK to insert a footnote mark at the current location.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3348) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Way Footnotes Are Numbered.

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Comments for this tip:

Delores    29 Mar 2016, 12:25
This method only changed my number 2 to number 1. I wanted it to start with 2. What did I do wrong?
SG    14 Oct 2015, 04:13
What happens if you insert an extra footnote into a document in my view is that you now have to renumber manually subsequent footnotes. E.g. if you have footnote 22 followed by footnote 23, but want to insert a new footnote between these two numbers thus making footnote 23 now 24, all footnote numbers thereafter have to be manually adjusted
Stephen Blank    20 May 2013, 17:20
In a much edited mss, the footnotes (or endnotes) skip numbers. (For example, the first note comes out "1" but the second is "3"). And there are large gaps in numbering -- 10 or 15 numbers are left out. Help. Thanks, SB
 
 

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