Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting Foreign Characters.
If English is your native language, you may periodically have a need to type something that contains a character that doesn't appear in the English alphabet. For instance, words that are of French descent (such as resume) may require an accent over some of the vowels to be technically correct.
The first thing to remember is that you are not creating some kind of "compound character" that is composed of a regular character and an accent mark. What you are doing is using a single character from a foreign language—the e character is a single character, not a compound character.
There are multiple ways to insert foreign characters. One way is to choose Symbol from the Insert menu, and then look for the character you need. While this approach is possible, it can quickly become tedious if you use quite a few special characters in your writing.
Another possible approach is to use the AutoCorrect feature of Word. This works great for some words, and not so great for others. For instance, you wouldn't want to set up AutoCorrect to convert all instances of resume to resume, since both variations are words in their own right. You can use it for other words that do not have a similar spelling in English. In fact, Microsoft has already included several such words in AutoCorrect—for instance, if you type souffle you get souffle or if you type touche you get touche.
Word does include a set of handy shortcuts for creating foreign characters. Essentially, the shortcut consists of holding down the Ctrl key and pressing the accent mark that appears as part of the foreign character, and then pressing the character that appears under the accent mark. For instance, to create the e in resume, you would type Ctrl+' (an apostrophe) and then type the e. There are a number of these shortcuts, as shown here:
|Ctrl+'||Adds an acute accent to the character typed next|
|Ctrl+'||When followed by d or D, creates the old English character "eth"|
|Ctrl+`||Adds a grave accent to the character typed next|
|Ctrl+^||Adds a circumflex to the character typed next|
|Ctrl+~||Adds a tilde to the character typed next|
|Ctrl+:||Adds a dieresis or umlaut to the character typed next|
|Ctrl+@||Adds a degree symbol above the letters a and A; used primarily in Danish, Norwegian, and Swedish|
|Ctrl+&||Creates combination or Germanic characters based on the character typed next|
|Ctrl+,||Adds a cedilla to the character typed next|
|Ctrl+/||Adds a slash through the letters o and O; used primarily in Danish and Norwegian|
|Alt+Ctrl+?||Creates an upside-down question mark|
|Alt+Ctrl+!||Creates an upside-down exclamation mark|
Note that not all shortcuts hold to the general rule outlined earlier, and some accent character designators are approximations. (For instance, using Ctrl+: results in the next character having an umlaut, as in u, even though the colon is not the actual accent character used.)
If you ever forget the shortcut combination for a particular foreign character, you can use the Symbol dialog box to help you out. For instance, let's assume that you forget how to create n, as in Canon City, a lovely town in Colorado that is home to the amazing Royal Gorge Bridge. You could follow these steps:
Figure 1. The Symbol dialog box.
You can use this technique to figure out the shortcut for any of the foreign-language characters.
Another method for inserting foreign characters is to just remember their ANSI codes, and then enter them by holding down the Alt key as you type the code on the numeric keypad. For instance, you can enter the e in resume by holding down Alt and entering 0233 on the keypad. When the Alt key is released, the specified character appears. Interestingly enough, you can find out what the ANSI values are by using the Character Map accessory in Windows. While it functions very similarly to the Symbol dialog box in Word, the shortcuts shown all rely on the Alt-keypad technique.
Additional information on inserting special characters (including foreign characters) can be found in Word's online help system and at the Word MVP site:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1680) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting Foreign Characters.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!