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Vertically Centering Labels

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Vertically Centering Labels.

Word includes a tool that allows you to quickly and easily set up labels. (You learn about creating labels in other issues of WordTips.) If you are using labels that have more vertical space that is required for the information you are printing, you may want to vertically center the text within a label.

If you create a full sheet of the same label using the Envelopes and Labels tool, then the labels should already be centered vertically. If you are creating labels using the Mail Merge feature, however, the labels may not appear to be centered vertically. The reason they appear this way is because Word often adds some extra empty paragraphs at the end of each label.

For instance, I created a mail-merge page of labels that used four lines. Word stuck an extra two lines at the end of each of my labels. The first was a blank line, and the second contained the end-of-cell marker for the table—but it still acts like a blank line. The result is that Word takes the blank lines into account when vertically centering the text in the label, and it appears to be aligned at the top of the label.

Unfortunately, there is only one way to fix this: by hand. You can get rid of the blank lines by following these steps:

  1. Create your mail merge labels as you normally would.
  2. Make sure the Show/Hide tool is selected—you want to see the paragraph markers at the end of each paragraph.
  3. Position the insertion point in one of your labels on the last line that has text on it.
  4. Press the End key to move to the end of the line.
  5. Press Delete to delete the paragraph marker.
  6. Keep pressing Delete until the end-of-cell marker is at the end of the line.
  7. Repeat steps 3 through 5 for each label on the sheet.

Your labels should now be centered vertically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1403) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Vertically Centering Labels.

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Comments for this tip:

Andrea    19 Apr 2016, 10:42
I am actually not making mail labels, Im making name labels for work.They were not the right size(on 8x10 paper)if i did them the horizontal way, so i made them the vertical way. had I had made them like usual I could have aligned and centered the names no problem, but i cant figure out how to make it align sideways lol smh...anyways, this was still interesting and i will come here for other answers for sure.
Rachel    14 Jul 2015, 11:38
Actually this is more simple than you realize. Since they removed the ability to center vertically from the right-click menu (annoying), you have to find it manually. From the Header strip: Table Tools > Layout. Look for the tiny pictures that show the text orientation and click on the appropriate one. Of course, make sure you've selected your text first.
Mark    27 Jun 2014, 01:28
I'm still using MS Word 2003 and had trouble centering (vertically) the text in my mail merged address labels. Your tip worked like a charm! Thanks much!!
Walter Dalsimer    04 Aug 2012, 10:11
I seem to keep losing my Word 2000 template. How can I keep the same template each time I open the program?

Thamks.
Carol    27 Mar 2012, 12:19
Or find and replace (with nothing) the 2 ΒΆ codes - per above there would be two in a row at the end of each label but not within labels.
 
 

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