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Copying Custom Properties

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Custom Properties.

Custom document properties are a great way to store unique information that is associated with a document. For instance, you may have a company-assigned document number that needs to be stored with a document. A custom property fits the bill quite nicely for this purpose.

As you add custom properties to a document, you may start wondering if there is an easy way to copy them from one document to another. Unfortunately, there is no way to do this. (In my estimation, this capability would make a fine addition to the Organizer.) You can, however, create a macro that will do the copying for you. The following macro will do just that:

Sub CopyDocProps()
    Dim dp() As DocumentProperty
    Dim CustomPropCount As Integer
    Dim i As Integer
    Dim intResponse As Integer

    If Windows.Count > 2 Then
        MsgBox "There are more than two windows. Please " & _
          "close the others and re-run the macro.", , _
          "Too many windows"
        Exit Sub
    End If

    On Error GoTo Err_Handler

    intResponse = MsgBox("Are you currently in the source document?", _
      vbYesNoCancel, "Copy Custom Properties")

    If intResponse = vbNo Then Application.Run MacroName:="NextWindow"

    CustomPropCount = ActiveDocument.CustomDocumentProperties.Count
    ReDim dp(1 To CustomPropCount)

    For i = 1 To CustomPropCount
        Set dp(i) = ActiveDocument.CustomDocumentProperties(i)
    Next i

    Application.Run MacroName:="NextWindow"

    For i = 1 To CustomPropCount
        If dp(i).LinkToContent = True Then
            ActiveDocument.CustomDocumentProperties.Add _
              Name:=dp(i).Name, _
              LinkToContent:=True, _
              Value:=dp(i).Value, _
              Type:=dp(i).Type, _
              LinkSource:=dp(i).LinkSource
        Else
            ActiveDocument.CustomDocumentProperties.Add _
              Name:=dp(i).Name, _
              LinkToContent:=False, _
              Value:=dp(i).Value, _
              Type:=dp(i).Type
        End If
    Next i

    MsgBox "The properties have been copied."
    Exit Sub

Err_Handler:
    ' if Word raises an error, then allow the user
    ' to update the custom document property
    
    intResponse = MsgBox("The custom document property (" & _
      dp(i).Name & ") already exists." & vbCrLf & vbCrLf & _
      "Do you want to update the value?", vbYesNoCancel, _
      "Copy Custom Properties")

    Select Case Response
        Case vbCancel
            End
        Case vbYes
            ActiveDocument.CustomDocumentProperties(dp(i).Name).Value _
              = dp(i).Value
            Resume Next
        Case vbNo
            Resume Next
    End Select
End Sub

This code is an example of how to copy custom properties, but it is not bulletproof. For instance, it does not check to see if there are actually any custom properties in the source document; it just assumes that there are. Such coding could be easily added, however.

In order to use the macro, make sure that you have only the source and target documents open, and you should only have one window open per document. When the macro is finished, you will need to save the target document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1340) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Custom Properties.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

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Comments for this tip:

Dino Philopoulos    14 Oct 2016, 17:49
Beautiful, worked like a charm and saved me lots of time.
Eric Pigal    23 Sep 2016, 07:45
Congratulations for those hints/tips!

This is the 2nd time I leverage some source code from you.
I'm quite impressed with simplicity, quality and clarity.

Many thanks.
Fred Carruthers    12 Aug 2016, 05:12
What a great little macro. For others I managed fixed the wee bug that stops the script if an entry already exists. Change the line:

'Select Case Response' to
'Select Case intResponse'

It now works a treat saving me a stack of time.
Thomas    24 May 2016, 08:54
Thanks for the script. There is just one problem that the script stops if there is an entry already available. So better clear all custom values in the target, before starting the script.

Thanks a lot!
Paul B    28 Apr 2015, 13:58
Thanks Allen. This indeed should be in the MS Word functionality. Without this, there is no 100% transportability.
This worked for me as well. It's now in my Normal.dot library.
Mike Thompson    03 Nov 2014, 20:00
Many thanks for this :-) Exactly what I needed, and I can confirm this works for Word 2013.
 
 

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