Loading
Word.Tips.Net WordTips (Menu Interface)

Formatting Text Files with VBA

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Text Files with VBA.

It is not uncommon to need to format text files in Word. For instance, you may get an e-mail message from someone that needs formatting, or you may get an ASCII file from a friend. The most common necessities in formatting such a file is to remove extra spaces or tabs from the beginning of a line, extra spaces or tabs from the end of a line, removing "reply" characters from the beginning of each line, and combining lines to make paragraphs.

Doing all this by hand is time-consuming work and can easily drive you batty, particularly if the file is very large. The following macro should make it easier for you. It accomplishes all the tasks just recounted, and does them very quickly.

Sub DoASCII()
    Selection.HomeKey Unit:=wdStory
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = "^p^w"
        .Replacement.Text = "^p"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    For J = 1 To 4
        Selection.Find.Text = "^p> "
        Selection.Find.Execute Replace:=wdReplaceAll
    Next J
    Selection.Find.Text = "^p^w"
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.Text = "^w^p"
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.Text = "^p^p"
    Selection.Find.Replacement.Text = "[{}]"
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.Text = "^p"
    Selection.Find.Replacement.Text = " "
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.Text = "[{}]"
    Selection.Find.Replacement.Text = "^p"
    Selection.Find.Execute Replace:=wdReplaceAll
End Sub

You should note that this macro will replace up to four levels of "> " characters put at the beginning of a line. It also assumes that the only place you want paragraph breaks are those places where a blank line exists.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1268) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Text Files with VBA.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.