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Inserting the Total Number of Pages in Your Document

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Total Number of Pages in Your Document.

It is not unusual to put a page number in your headers or footers, and the different ways of accomplishing that task are covered in other issues of WordTips. You can also, however, insert a field that indicates the total number of pages in a document. This can be used in a header or footer or directly within the text of your document. To insert the total number of pages in your document, follow these steps:

  1. Position the insertion point where you want the total number of pages to appear.
  2. Choose Field from the Insert menu. You will see the Field dialog box.
  3. In the Categories list, choose Document Information. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. In the Fields Names list, choose NumPages.
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1246) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Total Number of Pages in Your Document.

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Comments for this tip:

Masud Iqbal    08 Jul 2015, 22:23
Dear Allen

This was simply wonderful. However, I just want my number of total pages to appear in the footer of first page only. Is there any way?

Thanks again

Raza    01 Apr 2015, 01:35
This was great help..
Thanks buddy. :)
irttza    25 Feb 2015, 11:42
Dear Sir

I want to know What is the maximum number of Microsoft word document have
Simon Hornstra    10 Jun 2014, 02:17
Hi does this have a feature where it will automatically update?
jan    27 May 2014, 12:54
Thanks Allen,
It was a real support.
Jabein    01 Dec 2013, 05:58
It is amazing that such a frequent useful feature is buried deep down in the newish Microsoft Word.

Many thanks to you for your help here.
Angie Chang    16 Oct 2013, 15:19
Thanks Allen,

It really helps! I appreciate your effort.

Daniel    21 Aug 2013, 08:44
Thank you Caesar! Looked everywhere in MS Office help for the tip and could not find it...pitiful UI.
awyatt    15 Aug 2013, 11:53
Caesar (and Joe) -- you both misunderstand. This tip is for (as it says) Word 97 through 2003. You are both describing the steps for later versions of Word, starting with Word 2007.

You can get to a tip that is for YOUR versions of Word by clicking the link at the end of this tip.

Caesar    15 Aug 2013, 11:33
Dear Allen,
the Insert Menu does not have Field as an Option. Joe, above, has it right!
Insert Menu, Quick Parts, Field, NumPages.
Please correct the post and all will be great!
Joe    11 Dec 2012, 01:01
Dear Allen,

Thanks again for the tip! Although I had to click on "Quick Parts" to get the "Field" button. But, yes, I still found it!

Vito    19 Oct 2012, 07:29
Dear Allen,
looking for the correct (I mean useful) answer to my simple question, in italian and english, and in F1, has given
good result ! I mean your suggestion, of course.
Thanks !


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