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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Rows and Columns with the Mouse.
In the previous tip you learned that you can move rows and columns by using the mouse. You can also use a very similar technique to quickly copy rows and columns. Simply follow these steps:
There is something interesting about copying rows and columns in this manner: you can also "extend" the boundaries of your table. Granted, adding new rows or columns by copying them can, on its own, be viewed as extending the boundaries. However, let's say you have five rows in your table, and you are copying one column using the mouse. If you release the column (step 4) in any place other than the first row, the number of rows in your table is increased and the column is pasted in an "offset" manner. For instance, in your five-row table, if you release the column in row three, the copied column is pasted beginning at row three and extending downward five rows, which means you effectively add two new rows to your table, besides the expected new (copied) column.
You might think the same "extension" would happen if you were moving rows. In a sense it does, but with one important difference. If you release the row in some place other than the first column, the new (copied) row extends past the right edge of the existing table—and only that row. With columns, all the columns are extended into the new rows. With rows, only a single row is extended.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1200) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Rows and Columns with the Mouse.
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