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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Strip Trailing Spaces.
Maybe I'm one of those compulsive-obsessive types, but I always go through my documents to make sure there are no trailing spaces at the end of a line. This makes the document neater and smaller. If you format ASCII files or documents you receive from other people, you will need to search for trailing spaces and remove them as you format the file for Word. The following macro, StripSpaces, will take out all spaces before paragraph marks and manual line breaks throughout your document.
Sub StripSpaces() Selection.HomeKey Unit:=wdStory Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = " ^p" .Replacement.Text = "^p" .Forward = True .Wrap = wdFindContinue .Format = False .MatchWholeWord = False .MatchWildcards = False End With Selection.Find.Execute While Selection.Find.Found Selection.HomeKey Unit:=wdStory Selection.Find.Execute Replace:=wdReplaceAll Selection.Find.Execute Wend Selection.Find.Text = " ^l" Selection.Find.Replacement.Text = "^l" Selection.Find.Execute While Selection.Find.Found Selection.HomeKey Unit:=wdStory Selection.Find.Execute Replace:=wdReplaceAll Selection.Find.Execute Wend End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (969) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Strip Trailing Spaces.
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