With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Return Address Location.
Word includes an Envelopes feature that makes it pretty easy to create your own professional-looking envelopes. The feature makes certain assumptions about where different parts of the envelope should be printed, but what if you want to change the positioning of the return address?
The Envelopes and Labels tool in Word depends on a predefined style when creating an envelope. The style used for the return address, appropriately enough, is named Envelope Return. When you click on either the Print or Add to Document buttons in the Envelopes and Labels dialog box, this style is grabbed and used for the return address area itself.
The style is defined to use a frame, and that frame is defined to appear at a very specific location on the envelope. If you want to change where the return address appears, simply change where the frame is defined to appear. To do this, use these steps if you are using Word 2002 or Word 2003:
Figure 1. The Modify Style dialog box.
Figure 2. The Frame dialog box.
If you are using Word 97 or Word 2000 the steps are a bit different:
Now, when you save your document or close Word, you are asked if you want to save your changes to the template. Make sure you do this. Your envelopes, when created in a document that uses this template, should now have your return address exactly where you specified.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (898) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Return Address Location.
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