Loading
Word.Tips.Net WordTips (Menu Interface)

Converting Endnotes to Regular Text

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Endnotes to Regular Text.

Mark is looking for a way to easily convert endnotes to regular text. What he needs is to have the endnote reference still appear in the main document, and then have the endnote text appear at the end of the main document, but as regular text.

When you insert an endnote into a document, Word does a couple of things. First, it inserts an endnote reference at the insertion point and formats that reference according to the Endnote Reference style. Then, the insertion pointer is placed in the endnote area, which is not part of the main text for your document. An endnote reference is placed there and you can start typing the endnote text. This text is, appropriately enough, formatted using the Endnote Text style.

If, after you've developed a bunch of endnotes, you want to change those endnotes back to "regular text" so that they are not part of that endnote area, you are in for a lot of manual work. Basically, you need to perform the following general steps:

  1. Within the endnote area, select the text that makes up the endnote itself, making sure that you don't select the endnote reference that precedes the endnote text.
  2. Press Ctrl+C to copy the endnote text to the Clipboard.
  3. Move the insertion point into the main document area by clicking somewhere outside the endnote area.
  4. Press Ctrl+End to move to the end of the document. The insertion point is now at the end of the document text, but just before the endnotes.
  5. Press Ctrl+V to paste the endnote text at the end of the document.
  6. Type and format an endnote reference at the beginning of the endnote text you just pasted into the document. You now have two almost identical endnotes: One in the endnote area and one in the main document as "regular" text.
  7. Locate the endnote reference within the document, select it, and delete it. This gets rid of the actual endnote (but your regular text still remains at the end of the document).
  8. Type and format an endnote reference within the document text. This reference should match the one you typed and formatted in step 6.

Since you need to repeat these steps for every single endnote, it can get quite tedious fairly quickly. If you have a bunch of endnotes, you can shorten the process somewhat by following these general steps:

  1. Put the insertion point somewhere within the endnote area and press Ctrl+A. This selects all the endnote text, but not the main document text.
  2. Press Ctrl+C to copy the endnotes to the Clipboard.
  3. Move the insertion point into the main document area by clicking somewhere outside the endnote area.
  4. Press Ctrl+End to move to the end of the document. The insertion point is now at the end of the document text, but just before the endnotes.
  5. Press Ctrl+V to paste the endnotes at the end of the document. The formatting within the endnotes should be intact, but each of the pasted endnotes should begin with the number 1.
  6. Delete all the endnote references at the start of the pasted endnotes. You can either delete them individually, or you can do a search for a paragraph mark (^p) followed by the number 1. If you choose this method, replace this combination with nothing.
  7. Type and format endnote references at the beginning of each of the pasted endnotes.
  8. Locate the endnote reference within the document, select it, and delete it. This gets rid of the actual endnote (but your regular text still remains at the end of the document).
  9. Type and format an endnote reference within the document text. This reference should match the one you typed and formatted in step 6.

Of course, if you have to convert endnotes to regular text quite often, then you may be interested in using a commercial program to handle it for you. One such program is called Notestripper, from the good folks at Editorium. You can find info on the product here:

http://www.editorium.com/15078.htm

The program is fairly inexpensive, and offers quite a few options.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (567) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Endnotes to Regular Text.

Related Tips:

More Power! For some people, the prospect of creating Word macros can be scary. WordTips: The Macros can help you conquer your fears and you'll discover you're much more confident and productive as you make Word do exactly what you want. This is an invaluable source for learning macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of WordTips. Learn at your own pace, exactly the way you want. Check out WordTips: The Macros today!

 

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form below!)

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 3+4? (To prevent automated submissions and spam.)
 
          Commenting Terms
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2013)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2013)

Our Products

Premium Newsletters

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2014 Sharon Parq Associates, Inc.