Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Endnotes to Regular Text.
Mark is looking for a way to easily convert endnotes to regular text. What he needs is to have the endnote reference still appear in the main document, and then have the endnote text appear at the end of the main document, but as regular text.
When you insert an endnote into a document, Word does a couple of things. First, it inserts an endnote reference at the insertion point and formats that reference according to the Endnote Reference style. Then, the insertion pointer is placed in the endnote area, which is not part of the main text for your document. An endnote reference is placed there and you can start typing the endnote text. This text is, appropriately enough, formatted using the Endnote Text style.
If, after you've developed a bunch of endnotes, you want to change those endnotes back to "regular text" so that they are not part of that endnote area, you are in for a lot of manual work. Basically, you need to perform the following general steps:
Since you need to repeat these steps for every single endnote, it can get quite tedious fairly quickly. If you have a bunch of endnotes, you can shorten the process somewhat by following these general steps:
Of course, if you have to convert endnotes to regular text quite often, then you may be interested in using a commercial program to handle it for you. One such program is called Notestripper, from the good folks at Editorium. You can find info on the product here:
The program is fairly inexpensive, and offers quite a few options.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (567) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Endnotes to Regular Text.
Create and Merge! Using Word's mail merge tool you can quickly and easily combine data from a variety of data sources to create great individualized documents that incorporate your data in ways that you control. WordTips: Mail Merge Magic is an invaluable source for learning how to harness the full power of Word's mail merging capabilities. Check out WordTips: Mail Merge Magic today!