Loading
Word.Tips.Net WordTips (Menu Interface)

Formatting Differences between Word Versions

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Differences between Word Versions.

Greg's office has a mixture of machines, some running Office 2000 and others running Office 2003. The folks in the office frequently have to exchange documents for editing. Whenever Greg receives a document prepared with Word 2000 and opens it in Word 2003, the line spacing and even the font spacing are frequently different, so much so that the pagination can be completely different on the two versions. Greg is wondering what causes this and if there is a cure.

There are a lot of factors that go into determining how Word renders a document—so many that it is sometimes hard to pinpoint the cause for any given problem. There are a couple of things you can check out, however.

One possible cause is the printer drivers used on the different machines. Different printer drivers can render different fonts in subtly different ways, which can affect pagination over the course of a document. Check to make sure that the two machines have the same version of printer driver, and that they are both using the same printer driver.

Once the printer drivers are the same, you will need to make sure that both versions of Word use the printer driver to do their layout. In Word 2003, follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Compatibility tab is displayed.
  3. Using the Recommended Options For drop-down list, choose Microsoft Word 2000. This ensures that Word 2003 will be consistent with some of the rendering options used in Word 2000.
  4. Scroll through the list of options and make sure that the Use Printer Metrics to Lay Out Document check box is selected.
  5. Click OK.

Now, in Word 2000, follow steps 1, 2, 4, and 5. Hopefully the printed versions on the two machines will now be much closer to identical.

If that still doesn't work, then you might try round-tripping the document through the RTF filter. Save the document in RTF format, then reload it from the RTF file. This may help to clear up any formatting idiosyncrasies that may have crept into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (358) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Differences between Word Versions.

Related Tips:

Tremendous Table Tips! We often take tables for granted, but Word includes some very powerful ways you can present your tabular data. Discover how to make your tables better, easier to understand, and more effective. Check out WordTips: Terrific Tables today!

 

Comments for this tip:

David Jarratt    23 Jan 2014, 14:56
I use Microsoft Office 2007. When I use the Microsoft translator and print the document the text is very small, much smaller than the typed document.

When not using the translator the print is normal.

How can I over come this with the translator documents.

Many Thanks David Jarratt.
oliver    09 Jul 2013, 00:01
They just went off on one tangent - my problem is when I am working on a script say, or book, I save what I have written and close it. The next day I open it up from my desktop and the words, sentences and paragraphs are scrambled.

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 3+4? (To prevent automated submissions and spam.)
 
          Commenting Terms
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2013)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2013)

Our Products

Premium Newsletters

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2014 Sharon Parq Associates, Inc.