Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Overriding Automatic Numbering of Tables.

Overriding Automatic Numbering of Tables

by Allen Wyatt
(last updated June 15, 2020)

Chris has a document with tables. She wants two TOCs, one for the document and one for the tables. The tables are labeled 1, 2, 3, etc., but then she added some tables like 16A, 16B, and 17A. When Chris updates the TOC for the tables, Word changes her table numbers, such as changing 16B to 17 and 17A to 18. Chris wonders if there is a way to override Word so the TOC will list the tables with the letters after the number.

If you are using Word's automatic number, it is intended to sequentially number items, pure and simple. Word would have no way of knowing where "deviations" should occur, such as with tables 16A, 16B, and 17A. While you can try to make the changes in the document itself, the moment Word updates the numbering your alterations will be "renumbered" to again be sequential.

Your best bet is to number the tables manually, using whatever style you want for the table caption that contains the number. For instance, you might use a paragraph style called MyTables for the captions. You can then create a TOC for your tables that gathers only the paragraphs formatted using the MyTables style. (How to create a TOC that references a particular style is covered in this tip.) The individual table numbers, since they are manual, could appear using any type of numbering you desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6999) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Overriding Automatic Numbering of Tables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Group of Words

Want to select a chunk of text in a document? Perhaps the easiest way to do this involves using the mouse in conjunction ...

Discover More

Sorting by Fill Color

Sorting data in a worksheet is easy, unless you want to sort by the color used to fill a range of cells. There are ways ...

Discover More

Calculating Week-Ending Dates

When working with dates, you may need to figure out all the dates on which weeks end in a given year. There are several ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Locking Lines in a TOC

Want to "lock down" the lines in a TOC so that you cannot add new paragraph marks in the middle of one? You may not be ...

Discover More

Page Ranges in a TOC

It is easy to generate a table of contents for a document, and that TOC can contain page number references for each ...

Discover More

Customized Tables of Contents

Generating a table of contents is easy in Word. Changing how that table of contents looks is also easy, provided you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.