Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing a Colon in a Sequence.

Replacing a Colon in a Sequence

by Allen Wyatt
(last updated February 8, 2014)

Anthony wants to use Find and Replace to change a right parenthesis followed by a colon and a digit to a right parenthesis followed by a comma and the letters pp. For instance, "):27" should be changed to "), pp. 27".

One might think that you could simply search for a right parenthesis followed by a colon and replace it with "), pp. ", but that won't work. Actually, it will work, but it might work too well—there could be instances where you have a grammatically correct right parenthesis followed by a colon that you don't want replaced. As mentioned, you only want to replace instances where the colon is followed by a page number.

The best way to do this is through the use of a wildcard search. Follow these steps:

  1. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
  2. Click the More button, if it is available.
  3. Make sure the Use Wildcards radio button or check box is selected.
  4. With the insertion point in the Find What box, click No Formatting (if it is available) and enter the following: (\):)([0-9]{1,3})
  5. In the Replace With box, click No Formatting (if it is available) and enter the following: ), pp. \2
  6. Click Replace All.

Step 4 is the important part; it defines what you want Word to find. In this case you want to find a right parenthesis, indicated by \), followed by a colon and anywhere from 1 to 3 digits. Note that in the Find What pattern there are parentheses around two separate groups of items: around the right parenthesis and colon and around the digits. The second of these groupings (the digits) are referenced in the Replace With pattern with the \2 element.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6937) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing a Colon in a Sequence.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Fixed Objects

Some dialog boxes in Excel refer to "fixed objects" in worksheets. What are they and how do you get rid of them?

Discover More

Using RD Fields with Chapter Headings

The RD field can be handy for pulling together a bunch of documents into a single file. However, using the field can play ...

Discover More

Figuring Out the Low-Score Winner

Need to figure out the lowest score in a range of scores? Here's the formulas to get the information you need.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Formatting Partial Results of a Search

The Find and Replace capabilities of Word are, simply, quite astounding. This is particularly true when using wildcard ...

Discover More

Matching At the Beginning or End of a Word

The pattern matching capabilities of Word's search engine are quite powerful. You can tailor your search pattern so that ...

Discover More

Adding an Ellipsis to the Beginning of Some Paragraphs

The Find and Replace feature of Word is very powerful. You can even use it to add a unique character to the beginning of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.