Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Two-Line Headings in a TOC.

Two-Line Headings in a TOC

Written by Allen Wyatt (last updated January 30, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


1

Nilda generates Tables of Contents all the time in Word. She uses the Mark Entry feature to mark what should go in each Table of Contents. There are times when she may have a section title that consists of two lines separated by a hard return. When she marks the title as a single TOC entry, it doesn't appear in the generated TOC, and Nilda wonders why this is the case.

The reason is intrinsic to how Word puts together its TOCs. While a TC field (used to mark TOC entries) can presumably include a paragraph break, Word ignores everything after that break when it composes the TOC from those fields.

The solution is to get rid of the paragraph break. You have two options. First, you could edit your TC field contents so that the paragraph break is not included in the field. Second, you could actually modify your document so that the two lines of your heading are separated by a soft return (Shift+Enter) instead of a hard return (Enter).

If you choose the second route, then when Word compiles the TOC it will include the entire heading as a single entity, automatically replacing the soft return with a space.

A good place to find some great ideas on TOCs in Word is at this page, created by Word MVP Suzanne Barnhill:

http://wordfaqs.mvps.org/TOCTips.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3809) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Two-Line Headings in a TOC.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining if a Text Selection Exists

Macros are often designed to be run on just a selected portion of a document. It is a good idea to make sure that the ...

Discover More

Adding a Little Animation to Your Life

Tired of the same old boring Excel look? You can add some life to your worksheets by introducing some animation. Here's ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Two Types of Page Numbers in a TOC

Word, when creating a table of contents, should automatically make sure that the page numbers it shows correspond to the ...

Discover More

Jumping Back to the TOC

Word allows you to create a table of contents that provides hyperlinks to headings within your document. It doesn't make ...

Discover More

Paragraph Numbers in a TOC

Word is great at creating a simple, straightforward table of contents. If you want a more non-traditional TOC, however, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

2023-04-17 06:19:12

V

Thank you, that was very useful.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.