Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

Written by Allen Wyatt (last updated July 1, 2023)

Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

Display the folder that contains all the documents you want to print.
Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
Right-click on one of the selected documents. Windows displays a Context menu.
Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. You can also apply a variation on this approach:

In Word, display the Open dialog box.
Using the controls in the dialog box, display the folder that contains the documents you want to print.
Create a selection set of the documents you want to print.
Right-click any of the selected documents and choose Print from the resulting Context menu.

If you prefer a macro approach to printing the documents, there are many different ways you can implement the macro. One example can be found in the Microsoft Knowledge Base, at this URL:

http://support.microsoft.com/kb/306346

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3413) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Checking if a Workbook is Already Open

Knowing of a workbook is already open can be a prerequisite to your macro working correctly. Here's how to check it out.

Discover More

Changing the Color Used to Denote Selected Cells

When entering data into a range of cells, the cell in which you are working appears in a different color than the other ...

Discover More

Ignoring N/A Values in a Sum

You can use some of Excel's worksheet functions across a range or worksheets, but not all of them. One that has problems ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (menu)

Inserting Only Part of a File

You can easily insert one document within another document. What you may not know is that you can limit which part of a ...

Discover More

Error Message about WRS File

Error messages in Word can be frustrating. For instance, if you see a message that says something about WRS files, it can ...

Discover More

Saving All Open Documents

Got a lot of open documents you are working with? You can save them all at one time by just holding down the Shift key ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is seven more than 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.