Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Normal Index.

Creating a Normal Index

by Allen Wyatt
(last updated December 15, 2018)

Once you have inserted all your index entries and subentries, as detailed in other WordTips, Word allows you to create a complete index by following these steps:

  1. Position the insertion point where you want the index inserted.
  2. Display the Index and Tables dialog box. You do this in Word 97 and Word 2000 by choosing Index and Tables from the Insert menu. In Word 2002 and Word 2003 you choose Reference from the Insert menu, and then choose Index and Tables.
  3. Make sure the Index tab is selected. (See Figure 1.)
  4. Figure 1. The Index tab of the Index and Tables dialog box.

  5. Use the controls in the dialog box to indicate how you want the index to appear.
  6. Click on OK.

Alternatively, you can follow these steps to create a normal index:

  1. Position the insertion point where you want the index inserted.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type index.
  4. Press F9 to update the field information. Word replaces the field with the index when the document is printed.

If you decide to use the index field to create your index, there are quite a few field switches you can use to control how Word creates the index. The most useful of these switches are discussed in other WordTips or in Word's Help system.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1902) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Normal Index.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Current Month

Need to add the name of the current month to your document? Word includes a field that can make the addition easy, and it ...

Discover More

Selecting a Language

Need to format a paragraph (or some selected text) so that it is a language other than English? You can do so easily by ...

Discover More

Professional Looking Fractions

Professional typesetting has, in many ways, spoiled us. One way this is evident is in the preference we show for making ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Deleting Index Entries

When you construct an index you need to insert all sorts of index fields throughout your document. If you want to later ...

Discover More

Inconsistent Formatting in an Index

When indexing a document, you may find that some of your index entries aren't formatted the save as your other index ...

Discover More

Specifying an Index Entry Separator

One of the switches you can use with the index field allows you to specify how index entries should be separated from the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.