Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Preventing Printing.

Preventing Printing

by Allen Wyatt
(last updated October 13, 2015)

1

An industrious WordTips subscriber asked if it is possible to prevent a user from actually printing a document in Word. Unfortunately, there is no foolproof way short of making sure the user doesn't have a printer attached to their system.

Why? The easy answer is because Word is meant to print things. You can, of course, customize Word so that the print-related commands are removed from the toolbars and menus. You can also replace Word's built-in print commands with commands that do nothing. However, that doesn't stop people from actually doing a screen print of what is on the computer screen, thereby ending up with the information on a printout. In addition, people could bypass executing the macros by simply disabling them when the document is loaded. Another way around such customizations is for the user to simply copy text from the print-inhibited document and paste it into a new document that has no such customizations. The document could then easily be printed.

You can also try non-Word solutions, such as using Adobe Acrobat to create a protected PDF file that cannot be printed. However, even then the user could still do a screen print of what they see.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1583) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Preventing Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Macros

Don't want a particular macro to be visible in the Macros dialog box? Once you understand the criteria that Word uses when ...

Discover More

Comments Use Tiny Font when Printed

When you print out your documents, do any comments in the document appear very tiny on the printout? It could be because of ...

Discover More

Adding Hyphenated Words to the Dictionary

When you hyphenate words, does the resulting compound word end up being marked as incorrectly spelled? This tip examines what ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Printing a Font List

Getting a list of fonts available in a document is not something you can easily do in Word. That is, unless you put the macro ...

Discover More

Upside-Down Printing

Putting words on the printed page is easy in Word. Rotating those words in different manners can be a bit trickier. This tip ...

Discover More

Printing Hidden Text

One of the formatting attributes you can add to text is to make it "hidden," which means you can control whether it is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

2016-07-25 16:43:55

Mark Delorme

How would you code the VBA script for interfering, i.e. preventing printing, with the regular Microsoft Word command line process?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.