Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Entering Calculations in a Form Field.

Entering Calculations in a Form Field

by Allen Wyatt
(last updated August 27, 2016)

1

Word allows you to create all sorts of forms, and even provides form fields that you can add to your documents. Exactly how you add form fields has been covered in past issues of WordTips.

You may want to define a form field to contain a calculation. For instance, you might want a particular form field to contain the sum or the product of two other fields. Let's say you have two fields in your document; one of them is named Principal and the other is named Interest. If you wanted to create another field that shows the result of the two fields when multiplied by each other, you can follow these steps:

  1. Make sure the Forms toolbar is displayed.
  2. Insert the result field as you normally would. (You would use the Text Form Field tool.)
  3. Select the form field you just entered and click on the Form Field Options tool on the Forms toolbar. Word displays the Text Form Field Options dialog box. (See Figure 1.)
  4. Figure 1. The Text Form Field Options dialog box.

  5. Using the Type drop-down list, choose Calculation.
  6. In the Expression field of the dialog box, enter the following expression:
     =Principal * Interest
  1. In the Bookmark field of the dialog box, enter the name for this field (Result).
  2. Click on OK.

Now, whenever the form fields are updated, the Result field will contain the result of your principal multiplied by your interest.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1455) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Entering Calculations in a Form Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Line Numbering

If you've added line numbers to your document, at some point you may want them turned off. Here's how to disable line ...

Discover More

Displaying the "Last Modified" Date

Want to know when a workbook was last modified? Want to put that date within the header of your worksheet? Here's how to ...

Discover More

Conditional Page Breaks

Need to have your worksheet printout start on a new page every time a value in a column changes? There are a couple of ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Inserting the User's Initials

One of the pieces of information tracked by Word are your name and initials. You can insert your initials by using the ...

Discover More

Keeping Fields and Text Together

You can use fields for a wide variety of purposes in your documents. If you want to make sure that a field and the text ...

Discover More

Special Characters in Fields

If you try to add a quote mark or a backslash as part of a field parameter or switch, you may be surprised at what you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 4?

2017-02-14 05:55:07

Naeemah

How can I apply this to calculate number of days form Date field?
for example each field got a date
the calculation field to count the days.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.