Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Pasting Clean Text.
I paste a lot of text. (I mean a LOT of text.) When I am copying and pasting text within the same document, it is no problem. When I am copying text from other places, however, pasting that text into a Word document can have strange effects. This isn't a Word problem; it is something about the text I am copying and pasting that causes funky appearance of the text.
To get around this, I normally choose Edit | Paste Special and make sure that the text I am about to paste will be added to the document as unformatted text. Of course, since I paste so much text, continually choosing Edit | Paste Special can be bothersome.
The solution, for me, was to create a very short macro that does the pasting I want—as unformatted text. The following macro, PasteClean, does just that:
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Sub PasteClean()
Selection.PasteSpecial Link:=False, _
DataType:=wdPasteText, _
Placement:= wdInLine, _
DisplayAsIcon:=False
End Sub
To make this macro an even more valuable editing tool, I assigned it to a custom tool on the toolbar. Now, when I want to paste a clean copy of what text is in the Clipboard, I simply click the tool and the macro does the rest.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1310) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Pasting Clean Text.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
When you use the Click and Type feature, Word uses applies the Normal style to the paragraph created. You can specify a ...
Discover MoreWord includes a little-known function that allows you to put "filler text" into your document. If you want this function ...
Discover MoreMost Word users are proficient in cutting and pasting text using the Clipboard. One of the lesser-known editing tools, ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2019-12-12 10:19:01
Michel Phillips
A text expander called FastKeys has paste-unformatted built in, using Alt+V. Both its text expansion and its paste-unformatted function work in Word, and in all other programs. I have no relationship with, and receive nothing from FastKeys; I'm just a satisfied customer. Unfortunately it is Windows-only; no Mac version.
2019-09-23 13:39:08
Vasile Bujder
To make this macro an even more valuable editing tool, you can assign a keyboard shortcut to it. I use Alt+V (similar to Ctrl+V).
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Comments