Written by Allen Wyatt (last updated December 6, 2025)
This tip applies to Word 97, 2000, 2002, and 2003
If you are printing a long document, you may decide that you want to cancel printing for some reason. Exactly how you do this depends on if you are using the background printing feature of Word. If you have background printing turned off, Word displays a dialog box during the printing process. This dialog box, besides informing you of the progress of the print job, also contains a Cancel button. Simply click on this button to stop the print job.
Most people, however, will have background printing turned on—this is the default setting for Word. With background printing turned on Word does not display a dialog box. However, on the status bar you can see a small printer icon that indicates the page currently being printed. To cancel the print job, double-click on the printer icon.
You should remember that print jobs can be stored at various places before they are actually printed. Word "hands off" the print job to Windows, and then Windows figures out what to do with it. Most likely it sends the job to the printer (if it the printer is directly connected to your computer) or it sends it to another location on your network, such as another computer or the printer itself. Why is this important? Because if you want to cancel a print job, you may not be able to do it directly from Word—you may need to figure out where the print job is located on its travels to the printer and then cancel it at that location.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1237) applies to Microsoft Word 97, 2000, 2002, and 2003.
Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!
Copy 1, Copy 2, Copy 3... Do you want to mark your printouts so that they are numbered? Here's how you can do it.
Discover MoreIf you have some fonts that don't show up as available in Word, their exclusion can be confusing. Here's a discussion of ...
Discover MoreMost of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments