Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Dynamic Word Count in Your Document.

Inserting a Dynamic Word Count in Your Document

Written by Allen Wyatt (last updated March 4, 2023)
This tip applies to Word 97, 2000, 2002, and 2003

Word keeps track of summary information for a document. You can see the information maintained by Word simply by displaying the Properties dialog box for your document. One of the pieces of information maintained is the number of words in the document. This information is updated whenever the document is saved or printed. Word allows you to insert this bit of summary information in your document by following these steps:

Position the insertion point where you want the number of words to appear.
Choose Field from the Insert menu. Word displays the Field dialog box. (See Figure 1.)

Figure 1. The Field dialog box.

Choose Document Information as the field category. Word updates the choices in the Field Names list (at the right side of the dialog box).
Select NumWords from the Field Names list.
Click on OK to close the dialog box and insert the field.

If you prefer to not use the Field dialog box (for whatever reason), you can insert the number of words into your document by following these steps:

Press Ctrl+F9. This inserts a pair of field braces within your document.
Type "NumWords" (without the quote marks).
Press F9 to collapse the field and display the field's results (the number of words in the document).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (556) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Dynamic Word Count in Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Putting Headers and Footers On Multiple Worksheets

You can easily create headers and footers for multiple worksheets by working with a selection set of the worksheets you ...

Discover More

Creating a Table of Contents Involving Multiple Documents

Word can handle very large documents, but some people find it preferable to break large documents into multiple ...

Discover More

Adjusting Dot Leader Spacing

Word allows you to use leader dots with your tab stops. If you want to space out the leader dots, you are limited in what ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (menu)

Word and Character Count Information

Using fields you can easily insert both the word and character counts for a document into the document itself. As those ...

Discover More

Maintaining Fields in a Merged Document

When merging documents, you may want to include some fields in the merged documents. For some fields this is impossible, ...

Discover More

Using the GotoButton Field

Need to jump from one place in your document to another? One way to do this is through the user of the GotoButton field, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is nine more than 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.