Please Note: This article is written for users of the following Microsoft Word versions: 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Tracked Changes Notification when Opening.

Tracked Changes Notification when Opening

by Allen Wyatt
(last updated October 7, 2015)

1

Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:

Sub AutoOpen()
    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On."
    End If
End Sub

Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.

Sub AutoOpen()
    On Error Resume Next

    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If

    If ActiveDocument.Revisions.Count > 0 Then
        MsgBox "Document contains revisions"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If
End Sub

This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (409) applies to Microsoft Word 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Tracked Changes Notification when Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Background to Your Document

Document backgrounds come in handy if you plan on converting the document to a Web page. Here's how you can add a background ...

Discover More

Using AutoFiltering

Excel's AutoFilter tool is a great way to make a long list of items much more manageable. This tip explains how to set up an ...

Discover More

Weird Hyperlink Behavior

When you insert a hyperlink, you expect it to look like, well, a hyperlink. But what if it really looks like some strange ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Protecting Tracked Changes

Track Changes is a great tool for editors and collaborators to use when creating documents. An author, seeking changes from ...

Discover More

Counting Changed Words

Track Changes is a handy tool for those who need to see how a document changes over time. If you have a long document with ...

Discover More

Using Track Changes

Track Changes is a valuable Word tool that allows you to automatically mark changes in your document. This is a great boon ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

2014-11-07 12:01:18

PC

Could you modify this macro or create a macro that will auto-open Word docs in the "All Markup" view & not error out on the security message that pops up? We don't need the popups telling us Track Changes are on, we just need every person in our dept. to see the changes without having to select "All Markup" each time we open a document for the first time.

A few of us (3 of 8) in my dept. just got upgraded from Office 2007 to 2013 & we use Track Changes extensively, & preferred the way the old version showed all changes when opening the document. I found a different macro online that could work, but with the new "Enable Editing" security that pops up it causes the macro to fail, & I don't know how to make it work.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.