Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Locking a Field.

Locking a Field

by Allen Wyatt
(last updated September 6, 2014)

3

Many of the tips featured in WordTips rely on the use of the special fields available in Word. Many times these fields are updated, automatically, when you make changes in a document or actually print the document. There may be times when you want to make sure a field does not get updated. You can accomplish this by locking the field. Locking prevents a field from being updated; the last result is kept until you unlock the field and then update it. To lock a field, perform these steps:

  1. Select the field you want to lock.
  2. Update the field, if desired, by pressing Shift+F9.
  3. Press Ctrl+F11.

If you later want to unlock the field, follow these steps:

  1. Select the field you want to unlock.
  2. Press Ctrl+Shift+F11.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (383) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Locking a Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Transferring Data between Worksheets Using a Macro

Macros can be used for all sorts of data processing needs. One need that is fairly common is the need to move data from ...

Discover More

Indenting a Paragraph

Normally your text extends from the left margin all the way to the right. If you need to indent a paragraph of your text, ...

Discover More

Changing a Docs Style

Docs provides nine pre-defined styles you can apply to the text in a document. If you want a particular style to use a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Inserting the Date Your Document Was Last Printed

Word keeps track of each time you print your document, and you can automatically insert the last printing date anywhere ...

Discover More

Inserting the User's Initials

One of the pieces of information tracked by Word are your name and initials. You can insert your initials by using the ...

Discover More

Differences between SEQ and LISTNUM Fields

Word provides several different fields you can use for custom numbering in a document. Two of the most commonly used are ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

2016-05-17 07:42:16

Christo

Locking a field:
Shift+F9 only hides or display the field.
Ctrl+F11 does nothing. what is suppose to happen?
Kind regards.


2015-09-28 19:38:57

awyatt

Sat, there is a sign-up form at the right side of any page on this site.

-Allen


2015-09-28 19:37:21

Sat

I wish to subscribe to your news letter


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.