Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Locking a Field.

Locking a Field

by Allen Wyatt
(last updated September 6, 2014)

3

Many of the tips featured in WordTips rely on the use of the special fields available in Word. Many times these fields are updated, automatically, when you make changes in a document or actually print the document. There may be times when you want to make sure a field does not get updated. You can accomplish this by locking the field. Locking prevents a field from being updated; the last result is kept until you unlock the field and then update it. To lock a field, perform these steps:

  1. Select the field you want to lock.
  2. Update the field, if desired, by pressing Shift+F9.
  3. Press Ctrl+F11.

If you later want to unlock the field, follow these steps:

  1. Select the field you want to unlock.
  2. Press Ctrl+Shift+F11.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (383) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Locking a Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Combinations for Members in Meetings

Got a large group of people listed in a worksheet and you want to make sure that each person has met with every other ...

Discover More

Changing the Height of Worksheet Tabs

Do you need your worksheet tabs to be taller than what they are? You can't make the adjustment in Excel, but you can make ...

Discover More

Moving Text to a New Footnote

For certain types of work, footnotes are a necessity. Word provides an easy way to create new footnotes, but what about ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Inserting a Page Number Field

The PAGE field is used to indicate the current page number on which the field occurs. If you want to add this field to ...

Discover More

Copying and Pasting Field Codes

Want to copy a field code and paste it in some other Windows program? This can be trickier than it sounds. Here's the ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 8?

2016-05-17 07:42:16

Christo

Locking a field:
Shift+F9 only hides or display the field.
Ctrl+F11 does nothing. what is suppose to happen?
Kind regards.


2015-09-28 19:38:57

awyatt

Sat, there is a sign-up form at the right side of any page on this site.

-Allen


2015-09-28 19:37:21

Sat

I wish to subscribe to your news letter


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.