Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Navigating Your Document Using Outline View.

Navigating Your Document Using Outline View

by Allen Wyatt
(last updated August 25, 2015)

If you use defined styles, and you have organized your document so you use the headings defined by Word, you can use the Outline view to navigate through your document. For instance, let's assume you have a large document, and you want to quickly jump to a location that you figure is about three-fourths of the way through the document. You know the heading for the text you want to find, but you can't quite remember the exact wording (therefore, you can't use the Find command). Here's how you could use Outline view to find the area:

  1. Choose Outline from the View menu, or click the Outline view icon in the left side of the Status Bar. The screen changes and the outline toolbar is displayed.
  2. Depending on your version of Word, either click on first-level heads on the toolbar (the tool with the number one on it) or use the Show Level drop-down list to choose Level 1 Heads. All text except first-level heads disappears.
  3. Read through the heads to find the section you want.
  4. Make sure the insertion point is positioned within the header text.
  5. Choose Normal, Page Layout, or Print Layout from the View menu. Your cursor is now in the section where you wanted to be.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (28) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Navigating Your Document Using Outline View.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shortcuts for Basic Style Formatting

Want to get your text away from the explicit formatting you applied, back to the underlying formatting? Here are a couple of ...

Discover More

Retrieving Worksheet Names

Want to grab the names of all the worksheets in a workbook? Here's how you can stuff all those names into the cells of a ...

Discover More

Preparing a Chart Sheet for Printing

One type of chart that Excel allows you to create is one that occupies an entire worksheet. When it comes time to print such ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Using Go To with a Percentage

Need to jump a certain percentage of the way through a document? You can do it using the familiar Go To tab of the Find and ...

Discover More

Jumping to a Relative Line Number

As you navigate through a document, you may have a need to move forward or backward a specific number of lines. This is easy ...

Discover More

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the capability ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share