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Watermarks in Columns

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Watermarks in Columns.

Gerald is creating some flyers in Word. The page is in landscape orientation, and he's configured the page to have two columns so that he can create two flyers on the same page. Gerald would like a watermark to appear on each of the two flyers, but Word insists on centering the watermark on the entire page instead of centering it in each column. He wonders if there is a way to get the watermark on each flyer like he needs.

There are all sorts of tricks that you can apply to get the watermarks where you want. For instance, you could hop out of Word and into a graphic editing program to "double up" your watermark in that program. Then, place the doubled image into Word as a watermark.

You could also simply insert two copies of the watermark graphic into the header area of the page. Modify the attributes of each graphic so that they are sized and positioned where you need them.

Another option is to not use columns at all but use a single-row, two-column table and place the information (including the watermark graphic) into each of the two cells. The graphic can be placed behind the text so it appears as a watermark. If you don't want to use the table you could instead use two side-by-side text boxes to the same effect.

Perhaps the best solution, however, is to simply change how you are creating your flyers. This has provided the best (and easiest) results that we've been able to find:

  1. Use Word to create a single flyer in portrait orientation. Make sure you insert your watermark as desired, and that it appears on the page as you want.
  2. Press Ctrl+A to select the flyer, then press Ctrl+C. It is now stored in the Clipboard.
  3. At the end of the flyer insert a page break.
  4. With the insertion point after the page break (and therefore on the next page), press Ctrl+V. This pastes the flyer content to the new page. The watermark should still appear behind this second page, as well.
  5. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  6. Figure 1. The Print dialog box.

  7. Using the Pages Per Sheet drop-down list, choose to print two pages per sheet.
  8. Print as you normally would.

What happens at this point is that your two pages are scaled smaller and Word uses landscape orientation to print the two pages, side-by-side, on a single sheet of paper. If you don't want scaling in your output, then there is another approach. Before you start to create your flyer, do the following:

  1. Choose Page Setup from the File menu. Word displays the Page Setup dialog box.
  2. Make sure the Margins tab is displayed. (See Figure 2.)
  3. Figure 2. The Margins tab of the Page Setup dialog box.

  4. Using the Multiple Pages drop-down list, choose 2 Pages Per Sheet.
  5. Set either portrait or landscape orientation, as desired. (The portrait- or landscape-oriented page will be split in half by the setting you chose in step 3.)
  6. Click OK.
  7. Create your flyer (and insert your watermark) as you normally would.

If you follow these steps, you'll still need to create two copies of your flyer, but the watermark will be scaled and positioned on each copy automatically. Other elements are handled properly, as well, such as page borders, page numbering, and other page features.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8915) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Watermarks in Columns.

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Tremendous Table Tips! We often take tables for granted, but Word includes some very powerful ways you can present your tabular data. Discover how to make your tables better, easier to understand, and more effective. Check out WordTips: Terrific Tables today!

 

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