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Word.Tips.Net WordTips (Menu Interface)

Viewing Multiple Pages

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Viewing Multiple Pages.

When working in Print Layout view (Page Layout view in Word 97), you can display multiple pages on the screen at the same time. This is a great help if you have a large, high-resolution monitor. Seeing two pages at one time allows you to get a real sense of how your words appear on the page. You can use either the toolbar or menus to specify the multiple pages.

To use the toolbar approach, simply choose the Zoom drop-down list. If you are in Page Layout or Print Layout view, there is a Two Pages option at the bottom of the list. Choose this, and you can see your side-by-side pages.

If you want to use the menus, choose Zoom from the View menu. The Zoom dialog box appears, with a Many Pages option. (See Figure 1.)

Figure 1. The Zoom dialog box.

If you click on the button just below the option, Word displays a drop-down list from which you can select how many pages you want to view at once. (This sort of reminds me of the control that appears when you use the Insert Table tool on the toolbar.) Select a "configuration" from those offered, and Word displays that many pages on your screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3526) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Viewing Multiple Pages.

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