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Creating a Normal Index

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Normal Index.

Once you have inserted all your index entries and subentries, as detailed in other WordTips, Word allows you to create a complete index by following these steps:

  1. Position the insertion point where you want the index inserted.
  2. Display the Index and Tables dialog box. You do this in Word 97 and Word 2000 by choosing Index and Tables from the Insert menu. In Word 2002 and Word 2003 you choose Reference from the Insert menu, and then choose Index and Tables.
  3. Make sure the Index tab is selected. (See Figure 1.)
  4. Figure 1. The Index tab of the Index and Tables dialog box.

  5. Use the controls in the dialog box to indicate how you want the index to appear.
  6. Click on OK.

Alternatively, you can follow these steps to create a normal index:

  1. Position the insertion point where you want the index inserted.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type index.
  4. Press F9 to update the field information. Word replaces the field with the index when the document is printed.

If you decide to use the index field to create your index, there are quite a few field switches you can use to control how Word creates the index. The most useful of these switches are discussed in other WordTips or in Word's Help system.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1902) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Normal Index.

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