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Multiple Pages Per Sheet

Please Note: This article is written for users of the following Microsoft Word versions: 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Multiple Pages Per Sheet.

Word includes a nifty feature that allows you to print multiple pages on a single sheet of paper. For instance, you can take two pages of your document and print them on a single side of a piece of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages per printed page. This can save quite a bit of paper, but it can make reading the output more difficult.

To control this setting, follow these steps:

  1. Load the document you want to print.
  2. Choose the Print option from the File menu. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. Use the Pages Per Sheet drop-down list (lower-right corner) to specify how many pages should be combined on each printed page.
  5. Specify any other printing options, as desired.
  6. Click on OK to print your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1838) applies to Microsoft Word 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Multiple Pages Per Sheet.

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Comments for this tip:

Roger    11 May 2015, 11:38
Having spent 8+ hours and wasted multiple sheets of paper, I have concluded that there is a software error in "MSWord". The multiple pages per sheet function works as long as the original document is "portrait". If it's "landscape" it doesn't work. Get same result with my old pc running Word 2000 and my laptop running Word 2010.
Linda    06 May 2015, 03:20
I have to thank you for the assistance in creating 4 pages on an A4.

Very helpful

Kind regards

wasd    01 Mar 2015, 04:11
deniz    18 Feb 2015, 08:53
how can I print 8 a4 pages on one a4 sheet , 4 each side ?
fia    14 Nov 2014, 02:41
I print two pages in one paper (page 1 and 2) that each page has a picture, but the results of the print out is the picture on page 2 (right) move to page 1 (left). how do I fix this?
ron    13 Oct 2013, 20:44
2013 October 13

Greetings Allen

 Fascinating web site.

 I used to be reasonably competent in Word and Excel for colleagues too, even PowerPoint. I am now retired, for a while. Now I have a Word question for something which ... ?

 So we have a "long text", or about to start one. This text can of course easily be printed: multiple pages per print page. BUT ... I desire to set up multiple pages and thus see and *read* the text on the screen, like you see in a book: p1, p2-3, p4-5, etc, pairs, that is minimum multiple so at least two pages per page. I then can continue to edit etc completely as usual. Clearly, changing text in page N should move the rest of the text “up or down”, to N-1 or N+1, and across all pages.

 I guess some clever macro will do this, but macronomy was not my domain :-) What can there be?

 Please be so kind to think about and let me know more, and perhaps make generally available if can work.

Many thank yous
lld    17 Apr 2013, 22:40
I'm trying to print four to a page. The document is designed in landscape, so four should fit perfectly. But when I set it to print for to a page, it shrinks the pages and wants to print it in portrait. How do I keep it in landscape to print four to a page.
asdasd    20 Sep 2012, 05:05
Pages: 1,1,1,1
Number of copies: 4
Pages per sheet: 4
chris    14 May 2012, 18:29
The selection for multiple pages per sheet is greyed out on my print dialog box. Why's that?
My doc page is 1/2 sheet (5.5 tall x 8.5 wide) I would like to print page 1 on the top and page 2 on the bottom, etc. I'm sure the solution is simple but it eludes me.
awyatt    21 Apr 2012, 18:06
No, you can't make it come out twice. You can print two pages (page 1 and page 2) on an A4, but not two copies of the same page.
effie    21 Apr 2012, 14:25
I can't make this work. What size should your original document be? If my original doc is a4, can I make it come out twice on an A4 sheet by selecting two pages per sheet?

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