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Formatting Currency

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Currency.

Those who are familiar with the rich formatting features of Excel may long for a way to format numbers in a Word table just as easily. For instance, you may have a column of numbers that you want to format as currency, complete with the dollar sign. Unfortunately, Word does not allow you to do this type of formatting directly.

There is a work-around, however. You can use a field to insert any number you want in any format you want. For instance, let's say you have the number 65.78, and you want it formatted as currency in a particular table cell. All you need to do is follow these steps:

  1. Position the insertion point in the table cell where the number will reside.
  2. Press Ctrl+F9 to insert a pair of field braces.
  3. Type the equal sign, followed by the number (65.78).
  4. Type a space, followed by \# and another space. This switch tells Word that you are about to specify the format for the number.
  5. Enter the format specification, in quote marks. In this case, you would enter "$#,###.00".
  6. Press Shift+F9 to collapse the completed field.

You can continue to insert numbers in this way. If you have quite a few of them, you may want to create a macro to automate the process. Entering numbers in this way will not affect your ability to create column totals, as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1773) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Currency.

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Comments for this tip:

Jim    23 Jan 2014, 13:01
Better still - use WordPerfect - infinitely easier.
flok    07 Mar 2013, 18:38
I'm working in Word 2010 and mine disappeared when I hit shift F9 also.
inygo    26 Jan 2013, 12:15
I also got a blank cell after hitting Shift+F9. It wasn't until later that the number appeared, formatted correctly. I Finally realized that you have to recalculate the field in order to see the number, and not a blank cell. So, if I may be so bold as to make a suggestion (which might help novices like me), I would add at then end of this tip that you should press Ctrl+A, F9.
Mark Sinden    20 Nov 2012, 03:51
Works up to the point where I hit Shift+F9, then both the field and the text vanish leaving an apparently blank cell. Any ideas?
awyatt    24 Oct 2012, 14:44
Robert,

That is why, at the end of tip, it says it won't work in 2007. For that, you need to follow the link supplied that says "find a version of this tip for ... Word 2007 and later."

-Allen
Robert Hirsch    24 Oct 2012, 14:05
Doesn't work in Word 2007
jeff    17 Feb 2012, 20:14
This is a great example but could you maybe provide a way to format the contents of a PlainText ContentControl? I would like to format the user input in a form in a currency format like this. This method does not seem to work for Content Controls

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